Staff recommends approval of a Lease Agreement with Edward and Susan James for office space at 118 W. Meadow Street, Leesburg, Florida for the Communications Division of the Information Technology Department. The lease is for one year, beginning upon approval by the City Commission.
The Communications Division of the Information Technology Department has a five person staff. There is no available space for the Utility in other City buildings. The division has a bucket truck, a pickup truck, a splicing van, a fiber reel trailer, a fiber splicing trailer, and a sedan, in addition to the employees’ private vehicles. There is ample room to park all the vehicles at 118 W. Meadow Street. . Additionally, both the Communications Division and the Information Technology Department require additional space for equipment storage, and to test and evaluate systems prior to implementation. The Communications Division has been leasing this space on a year to year basis since October 1, 2005.
1. Approve the resolution to execute a lease agreement for office space at 118 W. Meadow Street.
2. Such alternative action as the Commission may deem appropriate
The Lease Agreement is for 12 months at a cost of $1,520.00 per month. The total annual cost is $18,240.00, which represents an increase from FY 2007 of $2,640.00 per year. The Utility budget for FY 2008 included funding of $16,380.00 to cover the cost of the lease. The shortage of $1,860.00 will be recovered by reducing other expenditures within the same account.
Department: IT / Communications
Prepared by: Kevin Cochrane
Attachments: Yes X No ______
Advertised: ____Not Required ______
Attorney Review : Yes X No ____
Reviewed by: Dept. Head ________
Finance Dept. __________________
Deputy C.M. ___________________
City Manager ___________________
Account No. 045-5023-539-44-10_
Project No. __________________
WF No. _____________________
A Resolution of the City COMMISSION of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute an agreement with Edward and Susan James for leased office space at 118 W. Meadow Street, Leesburg, FLorida; and providing an effective date.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Edward and Susan James, whose address is 1520 Normandy Way, Leesburg, Florida, for leased office space at 118 W. Meadow Street, Leesburg, Florida, for a period of 12 months.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of __October_______ 2007.