AGENDA MEMORANDUM

Meeting Date:           October 22, 2007

From: Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #38758 to Osmose Utilities Services, Inc. to provide pole inspection services for the Electric Department.

Staff Recommendation:

Staff recommends approval of requisition #38758 to Osmose Utilities Services, Inc for $70,000 for electric utility pole inspection services for the Electric Department.

Analysis:

The Florida Public Utilities Commission requires electric utilities to inspect their poles for damage and fatigue. Any poles found to have defects must be repaired or replaced.  The inspection of all utility poles in the City of Leesburg distribution system is a seven- year program.

Approval of this request will  fund inspection and identification tagging services for the second year of the program.  This purchase requisition is for pole inspection and identification tagging services only and does not include any necessary repairs that may be identified.  Electric Department crews will complete any necessary repairs that may be needed.

On June 25, 2007 the City Commission approved execution of an agreement with Osmose Utilities Services, Inc. to provide the necessary inspection services on a unit price basis.  I have attached the unit prices for the available services for your reference. Not all the services listed will  be used by the City.

Options:

1.  Approve purchase requisition 38758 to Osmose Utilities Services, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The funds for this project are budgeted and available in the 2008 fiscal year in the account listed.

Submission Date and Time:    10/18/2007 12:06 PM____

Department: __Electric Department____ Prepared by:  __Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required ___X__ Dates:   __________________________                       Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                     Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _041-1062-531.46-25__ Project No. __415930____________ WF No. ____ NA_______________ Budget  ____ $577,000.00_________ Available ___ $577,000.00__________