AGENDA MEMORANDUM

Meeting Date:           October 22, 2007

From:                          Raymond S. Sharp, Director, Environmental Services/Public Works

Subject:                      Resolution authorizing Task Order Number 27 to Boyle Engineering Corporation’s contract to design improvements to the Turnpike Water Reclamation Facility

Staff Recommendation:

Staff recommends approval of Task Order Number 27  for designing improvements to the Turnpike Water Reclamation Facility.

Analysis:

The 2007 Bond Issue includes a number of improvements to the Turnpike facility.  This task order addresses the two most critical improvements:  design and permitting of an influent pump station and design and permitting of reclaimed water storage and pumping facilities.  

The first is critical because the present design of the facility imposes an artificial back pressure on the upstream lift stations which has the effect of limiting their pumping capacity.  Construction of a proper influent pump station will eliminate that artificial constraint and significantly improve the overall system performance.

The second is critical because the city has obtained a 20% grant from the St. Johns River Water Management District for construction of reclaimed water facilities, funded through the Water Protection and Sustainability Program.  Funding is extremely competitive; in order to maintain grant funding, the City  must start construction in a timely fashion – this is the  last year of the allocation.  The District has rolled over unused funds from last fiscal year to allow them to be used for this project, as well as those funds allocated for the current fiscal year grant.

Boyle Engineering Corporation has successfully designed the Main Wastewater Treatment Plant improvements which include conversion of that facility to reuse; Boyle has a long history of performing similar design and permitting projects in Lake County and in Central Florida.  Additionally, because Boyle has completed the Capacity Analysis Report and the Operations and Maintenance Performance Review for the Turnpike Facility, they are thoroughly knowledgeable of all aspects of the facility and its permitting requirements. 

Accordingly, to avoid unnecessary duplication of effort and engineering costs and because of Boyle’s capabilities and capacity to perform the necessary work, staff has requested them to prepare the attached task order.  The majority of services and project management for this Task Order will be performed by Boyle from their Leesburg office.

Options:

1.  Authorize Task Order 27 to Boyle Engineering Corporation for design of improvements to the Turnpike Water Reclamation Facility, or;

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding for these projects is provided by the 2007 bond issue.

Submission Date and Time:    10/18/2007 12:06 PM____

Department: Environmental Services Prepared by:  Ray Sharp Attachments:         Yes X   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head rss Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _043-3099-533-XX-XX_        _____________044-4099-535-XX-XX_ Project No. __430007/440006______ WF No. ______186058/406993_____                            $250,000__________ Budget  ______$157,379__________ Available _____$2,347,500________

RESOLUTION NO._______________

A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and City Clerk to execute Task Order Number 27 to Boyle Engineering Corporation'S CONTRACT to design improvements to the Turnpike Water Reclamation Facility; and providing for an effective date.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Boyle Engineering Corporation whose address is 320 East South Street, Orlando, Florida, 32801, for design of improvements to the Turnpike Water Reclamation Facility.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _22nd____ day of __October_______ 2007.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk