Meeting Date:           November 13, 2007


From:                          Mike Thornton, Purchasing Manager


Subject:                      Purchase Requisition #38798 to SunGard HTE, Inc. for annual maintenance and support of the City’s enterprise computer software applications



Staff Recommendation:

Staff recommends approval of purchase requisition #38798 to SunGard HTE, Inc. for annual maintenance and support for a total amount of $100,080.06.



This purchase requisition is to pay for the annual maintenance and support provided by SunGard HTE, Inc. to the City of Leesburg for  the enterprise computer software applications.  The City uses this software to manage the day-to-day as well as long term operations for accounting, customer service/utility billing, work orders, fleet management, and other applications.


Under the original purchase and license agreement with SunGard HTE, Inc., the City is obligated to pay an annual fee for support and maintenance.  This fee covers technical (help desk) support provided by SunGard HTE as well as software upgrades for all licensed applications on a regular basis.



1.  Approve purchase requisition #38798 to SunGard HTE, Inc. for $100,080.06; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact

The funds are available in the 2007-08 budget for this purpose.  This is a recurring annual expense for the Information Technology Department.



Submission Date and Time:    11/8/2007 11:46 AM____


Department: _Information Technology__

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. __________________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. _001-1633-513.46-33__


Project No. __NA_______________


WF No. _____NA_______________


Budget  _____$418,500.00________


Available ____$380,815.07________