AGENDA MEMORANDUM

 

 

Meeting Date:           November 13, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #38798 to SunGard HTE, Inc. for annual maintenance and support of the City’s enterprise computer software applications

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition #38798 to SunGard HTE, Inc. for annual maintenance and support for a total amount of $100,080.06.

 

Analysis:

This purchase requisition is to pay for the annual maintenance and support provided by SunGard HTE, Inc. to the City of Leesburg for  the enterprise computer software applications.  The City uses this software to manage the day-to-day as well as long term operations for accounting, customer service/utility billing, work orders, fleet management, and other applications.

 

Under the original purchase and license agreement with SunGard HTE, Inc., the City is obligated to pay an annual fee for support and maintenance.  This fee covers technical (help desk) support provided by SunGard HTE as well as software upgrades for all licensed applications on a regular basis.

 

Options:

1.  Approve purchase requisition #38798 to SunGard HTE, Inc. for $100,080.06; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The funds are available in the 2007-08 budget for this purpose.  This is a recurring annual expense for the Information Technology Department.


 

 

Submission Date and Time:    11/8/2007 11:46 AM____

 

Department: _Information Technology__

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No __X___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.46-33__

 

Project No. __NA_______________

 

WF No. _____NA_______________

 

Budget  _____$418,500.00________

 

Available ____$380,815.07________