AGENDA MEMORANDUM

 

 

Meeting Date:           November 13, 2007

 

From:                          Edward F. Smyth, Jr., Deputy City Manager

 

Subject:                      Resolution Authorizing the City Manager to Waive Charges Totaling $5,782.08 for City Services and Equipment in Connection with the Alive At 5 Serial Special Event

 

Staff Recommendation:

Staff recommends approval of this request because of the success of this event.

 

Analysis:

The Leesburg Partnership created a recurring monthly event to promote the downtown businesses at the request of the downtown business community.  As a part of the Partnership’s research to determine how best to run this type of monthly event, they visited several successful neighboring communities to determine the best method to organize and operate a similar event in Downtown Leesburg. 

During the first calendar quarter of 2007, the Leesburg Partnership presented their proposal for this event to former City Manager Stock, and requested that charges for Police and Solid Waste Services be waived for this event until it could become self-sustaining.  Mr. Stock agreed to this request.  This decision, apparently, was not relayed to the affected departments, and the Leesburg Partnership has received statements requesting payment for services.

The Leesburg Partnership is requesting a waiver of all fees for City services connected with this event for the sixteen (16) month period beginning June 2007 through September 2008.

Due to the financial situations that have come to light over the past several months, staff was not confident that the City Commission still supported the decision to waive the fees for services provided to this event.  City Manager Evans instructed staff to present this request to the Commission for approval or disapproval by resolution.

 

 

Options:

1.  Approve the attached resolution;

2.  Such alternative action as the Commission may deem appropriate.

Fiscal Impact

This request is an unbudgeted item in both the FY 2006-07 and FY 2007-08 budgets.  The total fiscal impact, if the request is approved, for the 16 week period beginning June 2007 and ending September 2008 is estimated to be 5,782.08, apportioned as follows: $3,132.16 for Solid Waste Services;  $2,649.92 for Police Services. 

Submission Date and Time:    11/8/2007 11:46 AM____

 

Department: Administration

Prepared by:  E.F. Smyth, I-DCM                     

Attachments:         Yes X    No ______

Advertised:   ____Not Required  X                      

Dates:   __________________________                     

Attorney Review :       Yes___  No  X

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 


RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE CITY MANAGER TO WAIVE CHARGES TOTALING $5,782.08 FOR CITY SERVICES AND EQUIPMENT IN CONNECTION WITH THE ALIVE AT 5 SERIAL SPECIAL EVENT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the City Manager is hereby authorized to waive the charges totaling $5,782.08 for City provided services and equipment in connection with the “Alive at 5” serial Special Event occurring on the first Thursday of each month, beginning June 2007 and ending September 2008.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __13th___ day of __November_______ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk