AGENDA MEMORANDUM

 

 

Meeting Date:           November 13, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #38965 to ESRI, Inc. for annual maintenance and support of the City’s GIS and engineering software applications

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition #38965 to ESRI, Inc. for annual maintenance and support for $42,342.72.

 

Analysis:

This purchase requisition is to pay for the annual maintenance and support provided by ESRI, Inc. to the City of Leesburg for the Geographical Information System (GIS) and engineering software applications.  The GIS Division uses this software for mapping as well as the utility departments for mapping the City’s infrastructure.

 

Under the original purchase and license agreement with ESRI, Inc., the  City is obligated to pay an annual fee for support and maintenance.

 

Options:

1.  Approve purchase requisition #38965 to ESRI, Inc. for $42,342.72; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The funds are available in the 2007-08 budget for this purpose.  This is a recurring annual expense for the Information Technology Department.

 

Submission Date and Time:    11/8/2007 11:46 AM____

 

Department: _Information Technology__

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No ___X__

Advertised:   ____Not Required ___X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.46-33__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$44,000.00_________

 

Available ____$44,000.00_________