AGENDA MEMORANDUM

Meeting Date:           November 13, 2007

From: Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #38965 to ESRI, Inc. for annual maintenance and support of the City’s GIS and engineering software applications

Staff Recommendation:

Staff recommends approval of purchase requisition #38965 to ESRI, Inc. for annual maintenance and support for $42,342.72.

Analysis:

This purchase requisition is to pay for the annual maintenance and support provided by ESRI, Inc. to the City of Leesburg for the Geographical Information System (GIS) and engineering software applications.  The GIS Division uses this software for mapping as well as the utility departments for mapping the City’s infrastructure.

Under the original purchase and license agreement with ESRI, Inc., the  City is obligated to pay an annual fee for support and maintenance.

Options:

1.  Approve purchase requisition #38965 to ESRI, Inc. for $42,342.72; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The funds are available in the 2007-08 budget for this purpose.  This is a recurring annual expense for the Information Technology Department.

Submission Date and Time:    11/8/2007 11:46 AM____

Department: _Information Technology__ Prepared by:  _Mike Thornton_________                      Attachments:         Yes____   No ___X__ Advertised:   ____Not Required ___X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-1633-513.46-33__ Project No. ___________________ WF No. ______________________ Budget  _____$44,000.00_________ Available ____$44,000.00_________