Meeting Date:           November 13, 2007


From:                          Mike Thornton, Purchasing Manager


Subject:                      Purchase Requisition #38965 to ESRI, Inc. for annual maintenance and support of the City’s GIS and engineering software applications



Staff Recommendation:

Staff recommends approval of purchase requisition #38965 to ESRI, Inc. for annual maintenance and support for $42,342.72.



This purchase requisition is to pay for the annual maintenance and support provided by ESRI, Inc. to the City of Leesburg for the Geographical Information System (GIS) and engineering software applications.  The GIS Division uses this software for mapping as well as the utility departments for mapping the City’s infrastructure.


Under the original purchase and license agreement with ESRI, Inc., the  City is obligated to pay an annual fee for support and maintenance.



1.  Approve purchase requisition #38965 to ESRI, Inc. for $42,342.72; or

2.  Such alternative action as the Commission may deem appropriate


Fiscal Impact

The funds are available in the 2007-08 budget for this purpose.  This is a recurring annual expense for the Information Technology Department.


Submission Date and Time:    11/8/2007 11:46 AM____


Department: _Information Technology__

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No ___X__

Advertised:   ____Not Required ___X__                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____



Revised 6/10/04


Reviewed by: Dept. Head ________


Finance  Dept. __________________                                     


Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________


Account No. _001-1633-513.46-33__


Project No. ___________________


WF No. ______________________


Budget  _____$44,000.00_________


Available ____$44,000.00_________