AGENDA MEMORANDUM

 

 

Meeting Date:           December 10, 2007

 

From:                          James C. Feagle, Deputy Director, Public Works

 

Subject:                      Resolution  authorizing an agreement with Hewitt Power & Communications, Inc. for purchase, delivery, and staging of fill for Neeley Street Landfill

 

 

Staff Recommendation:

Staff recommends approval of the contract with Hewitt Power & Communications, Inc. to supply and stage 15,000 yards of dirt to be used as cover for the 40 acre landfill site on Neeley Street.

 

Analysis:

The City of Leesburg operated and maintained a landfill on Neeley Street from the 1960’s to the 1990’s.  During the 60’s and 70’s, Leesburg used the 40 acre site in the southwest portion of the property for landfill purposes.  It appears that in the 70’s, this area was abandoned and the disposal site was moved to the northeast area, which is now referred to as the City of Leesburg’s Class 1 “closed” landfill.  According to the information staff has gathered, the 40 acre landfill was closed correctly using the requirements for that time.  The City is now faced with the requirement of the Florida Department of Environmental Protection (FDEP) to return the site to the standards under which it was closed.  We continue to have annual inspections by FDEP; however, the “original” portion of the 40 acre site had not been previously identified or inspected.  Over the last 40 years the site has become overgrown, no maintenance or upkeep has been done, and storms have uprooted trees exposing the refuse and leaving increased debris.  Much of the area needs to be restored due to this erosion.

 

After a request by a developer to utilize a portion of the area as a potential road, FDEP was notified and asked to review the request and evaluate the proposal.  At the time of the evaluation, a site inspection was performed and the City Public Works Deputy Director and a member of the Jones Edmunds & Associates staff met with Laxsamee Levin of FDEP on August 8, 2007 to evaluate the condition of the landfill and determine the best approach for cleanup and maintenance.  The old landfill was closed prior to Florida implementing modern solid waste regulations; therefore, control and maintenance of the area does not require a solid waste permit.  Staff estimates the site has approximately 16 acres of refuse, of which approximately  ten acres will need additional cover.  Therefore, the City will need 15,000 yards of fill to cover the exposed refuse and fill the holes, thus returning the site to proper standards for continued maintenance.

 

The objective is to implement actions to secure the old dump area, remove surface waste, and maintain the waste cover.  Ms. Levin of FDEP agreed during the meeting to the following tasks:

 

 

Options:

1.  Approve agreement with Hewitt Power & Communications, Inc., or,

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

This agreement is for $77,250.00 and funds are available in the current budget.

 

Submission Date and Time:    12/6/2007 11:01 AM____

 

Department: _Public Works____________

Prepared by:  _James C. Feagle_______                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No __x__

                                                

_________________________________            

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _046-5142-534-6310___

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$125,000___________

 

Available ____$120,005___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH HEWITT POWER & COMMUNICATIONS, INC. FOR PURCHASE, DELIVERY AND STAGING OF FILL FOR NEELEY STREET LANDFILL; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Hewitt Power & Communications, Inc. whose address is P. O. Box 490697, Leesburg, FL 34749, for purchase, delivery and staging of fill for Neeley Street landfill.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _10th___ day of _November________ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk