AGENDA MEMORANDUM

Meeting Date:           December 10, 2007

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition No. 39021 to Hewlett Packard Company for purchase of computer hardware and software.

Staff Recommendation:

Staff recommends approval of purchase requisition 39021 to Hewlett Packard Company for computer hardware and software  totaling $116,145.27.

Analysis:

The Information Technology Department requested purchase of new computer hardware, software, and support services to replace existing blade servers that are at least 6 years old.  The purchase also includes hardware for the implementation of virtual servers.

The virtual servers will allow the Information Technology Department to begin implementation of virtual desktops and a thin client system.  The thin client system will allow Information Technology staff to more efficiently support, maintain, and upgrade the computers used on employee desktops.  The virtual desktop and thin client system allow for a single instance or installation of computer applications on a network server.  When users need access to a computer application they will be accessing the copy or license installed on the server.  This method will also reduce the number of software licenses required for computer applications.  All software upgrades can be performed on a single server instead of having to upgrade all installations of the software on each desktop PC.

Florida Statutes allows municipalities to  use competitively bid and negotiated State of Florida contracts and purchasing agreements.  The City is using the State of Florida Technology Contract #250-000-03-1 with Hewlett Packard for this purchase and the pricing provided is in accordance with that contract.  A detailed price quotation is attached for your review.

Options:

1.  Approve purchase requisition 39021 to Hewlett Packard Company; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds for this purchase were budgeted and are available in the account line items listed.

Submission Date and Time:    12/6/2007 11:01 AM____

Department: _Information Technology__ Prepared by:  _Mike Thornton_________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. __001--1633-513.31-10_ __001-1633-513.46-33_ __001-1633-513.52-10_ __001-1633-513.64-10_ Project No.   __NA_____________ WF No. ______NA_____________ Budget  ______$  48,000.00_______ ______$418,500.00_______ ______$284,100.00_______ ______$248,500.00_______ Available _____$  19,157.84________ ______$223,348.96_______ ______$112,414.49_______ ______$184,647.72_______