AGENDA MEMORANDUM

 

 

Meeting Date:           December 10, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition No. 39021 to Hewlett Packard Company for purchase of computer hardware and software.

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 39021 to Hewlett Packard Company for computer hardware and software  totaling $116,145.27.

 

Analysis:

The Information Technology Department requested purchase of new computer hardware, software, and support services to replace existing blade servers that are at least 6 years old.  The purchase also includes hardware for the implementation of virtual servers.

 

The virtual servers will allow the Information Technology Department to begin implementation of virtual desktops and a thin client system.  The thin client system will allow Information Technology staff to more efficiently support, maintain, and upgrade the computers used on employee desktops.  The virtual desktop and thin client system allow for a single instance or installation of computer applications on a network server.  When users need access to a computer application they will be accessing the copy or license installed on the server.  This method will also reduce the number of software licenses required for computer applications.  All software upgrades can be performed on a single server instead of having to upgrade all installations of the software on each desktop PC.

 

Florida Statutes allows municipalities to  use competitively bid and negotiated State of Florida contracts and purchasing agreements.  The City is using the State of Florida Technology Contract #250-000-03-1 with Hewlett Packard for this purchase and the pricing provided is in accordance with that contract.  A detailed price quotation is attached for your review.

 

Options:

1.  Approve purchase requisition 39021 to Hewlett Packard Company; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds for this purchase were budgeted and are available in the account line items listed.

 

 

 

 

Submission Date and Time:    12/6/2007 11:01 AM____

 

Department: _Information Technology__

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __001--1633-513.31-10_

                       __001-1633-513.46-33_

                       __001-1633-513.52-10_

                       __001-1633-513.64-10_

 

Project No.   __NA_____________

 

WF No. ______NA_____________

 

Budget  ______$  48,000.00_______

               ______$418,500.00_______

               ______$284,100.00_______

               ______$248,500.00_______

 

Available _____$  19,157.84________

               ______$223,348.96_______

               ______$112,414.49_______

               ______$184,647.72_______