AGENDA MEMORANDUM

Meeting Date:           December 10, 2007

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition No. 39022 to Software House International (SHI) for the purchase of computer software licenses.

Staff Recommendation:

Staff recommends approval of purchase requisition number 39022 to Software House International (SHI) for computer software licenses for  $136,955.25.

Analysis:

This purchase is for software application licenses to upgrade existing Microsoft products to current versions of the applications.  The quantities and unit costs for the software licenses being requested are detailed here:

Software Product Description                                                          QTY         Unit Cost                                          Extended Cost

Office Professional Plus 2007 English Microsoft Volume License

Microsoft Select License Only Apps                                                      450          $   288.00                $129,600.00

Office Professional Plus 2007 Win32 Microsoft Volume License CD     1              $     20.25                $         20.25

Visio Standard 2007 Single Microsoft Volume License

Microsoft Select License Only Apps                                                      20            $   123.65                                $    2,473.00

Visio Standard 2007 Win32 Microsoft Volume License CD MLF            1              $     20.25                $         20.25

Exchange Server Enterprise 2007 Single Microsoft Volume License

Microsoft Select License Only Servers                                                  2              $2,410.75                $    4,821.50

Exchange Server Enterprise 2007 English Disk Kit MVL DVD 1              $     20.25                $         20.25           

                                                                                                Total Cost        $136,955.25     

Florida Statutes allows municipalities to use competitively bid and negotiated State of Florida contracts and purchasing agreements.  The City is using the State of Florida Technology Contract #255-001-01-1 with Software House International for this purchase and the pricing provided is in accordance with that contract.  A detailed vendor price quotation is attached for your review.

Options:

1.  Approve purchase requisition 39022 to Software House International (SHI); or 

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds were budgeted and are available from the line item account shown.

Submission Date and Time:    12/6/2007 11:01 AM____

Department: _Information Technology__ Prepared by:  _Mike Thornton_________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________             Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-1633-513.52-10__ Project No. __NA_______________ WF No. _____NA_______________ Budget  _____$284,100.00_________ Available ____$246,196.75_________