AGENDA MEMORANDUM

 

 

Meeting Date:           December 10, 2007

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Scrub-A-Home, Inc. for renovation and repairs to the Lake Square Mall water tower.

 

 

Staff Recommendation:

Staff recommends execution of the agreement with Scrub-A-Home, Inc. for construction services for $92,500.00

 

Analysis:

This project is to provide services for cleaning, repairing, surface preparation, and painting the interior and exterior of the 150,000 gallon Lake Square Mall water tower.  The contractor will carryout all the surface preparation, apply a primer coat, and apply a final epoxy coating to protect the structure.

 

Repairs will also be made to fix a leak that currently exists where the stand pipe and tank meet.  The leak has progressed to a condition that has caused the Environmental Services Department to take the water tank off line.  The tank will remain off line until this project is completed.  This item has been added to this agenda after the deadline as an emergency so the selected contractor can begin work as soon as possible.  If this item is approved at this meeting, the contractor will be able to mobilize on-site and begin work during the week of December 10, 2007 following their completion of a job in Alabama.  Should approval of this item be delayed, the contractor will return to their corporate offices and will not be able to remobilize until some time in January 2008.  Further delay of this project may have an undesirable impact on the City water system with reduced pressures during periods of high demand.

 

The Purchasing Division issued bid number 70261 for this project.  Six contractors submitted bids ranging from $92,500 to $195,000.  The Purchasing Division has verified 8 of the many references provided by the low vendor, Scrub-A-Home, Inc.  All reference checks were made on similar projects and all came back favorable.  Thus, the project should be awarded to the low bidder.

 

Options:

1.  Approve execution of the agreement with Scrub-A-Home, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact: 

Funds for this project will be carried forward from fiscal year 2006-07 and funded through Impact Fees.

 

Submission Date and Time:    12/6/2007 11:01 AM____

 

Department: _Environmental Services___

Prepared by:  _Mike Thornton__________                     

Attachments:         Yes__X_   No ______

Advertised:   Yes_Not Required ______                     

Dates:   _June 10, 2007_______________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No.         043-3099-533-310______

 

Project No. _        430006______________

 

WF No. __           407171_______________

 

Budget   ___        $92,500_______________

 

Available ______$92,500_______________

 

 

 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SCRUB-A-HOME, INC. FOR PROFESSIONAL SERVICES TO RENOVATE AND REPAIR THE LAKE SQUARE MALL WATER TOWER; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with SCRUB-A-HOME, INC. whose address is 10400 Mooreville Rd, Saline, MI  48176, for construction services related to the renovation and repair of the Lake Square Mall water tower pursuant to bid number 70261.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __10th___ day of _November________ 2007.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk

 

 

Bid No. 70261

Bid Tabulation Sheet

ELEVATED WATER TANK RENOVATION

 

 

 

 

 

 

 

 

 

 

 

 

 

Vendor Name

Information Sheet

Exceptions

Signatures

Addendums

Total Price

Scrub A Home

Y

Y

Y

Y

$92,500.00

Preferred Tank & Tower

Y

Y

Y

Y

$99,500.00

Tank Pro

Y

Y

Y

Y

$122,300.00

Utility Service Co.

Y

Y

Y

Y

$145,000.00

Classic Protective Coatings

Y

Y

Y

Y

$159,000.00

Worth Contracting

Y

Y

Y

Y

$195,000.00

** No other bids were received **

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mike Thornton

 

 

 

 

 

Purchasing Manager