AGENDA MEMORANDUM

 

Meeting Date:           January 14, 2008

 

From:                          Edward F. Smyth, Jr., Deputy City Manager

 

Subject:                      Resolution authorizing a Memorandum of Agreement relating to Emergency Debris Removal Cut & Toss and Emergency Debris Removal activities

 

 

Staff Recommendation:

Staff recommends approval of the Memorandum of Agreement with Florida Department of Transportation (FDOT) relating to Emergency Debris Removal Cut & Toss and Emergency Debris Removal activities.

Analysis:

During the 2004 hurricane events, a number of trees, tree limbs, and other debris accumulated on the roadways throughout the City.  City crews began to remove this debris immediately after the storm abated, without regard for ownership of the roadway, to permit emergency vehicles to respond to citizens and businesses within the City.  The City was also obliged to clear debris on state roads to permit our various utility departments to access the various systems damaged as a result of these storms.

Since the 2004 events, the various City departments have been refining the  emergency response activities related to all types of disasters, forming numerous partnerships with both state and county agencies.  In 2005, the City  began partnering with FDOT to discuss both City and State responses to debris removal to provide access to utilities and safely opening roadways.  This past year FDOT approached the City  to discuss how the City and the State agency could partner to expedite the clean-up and removal of debris from State maintained roadways.  These discussions resulted in the attached agreement.

By entering into this agreement with FDOT, the City becomes eligible to receive Federal Aid through the department as the FDOT authorized contractor.  The City crews will move and remove the debris without this agreement to facilitate emergency response crews to respond to utility outages and damage, and for the health and welfare of our citizens.  This agreement provides a mechanism to receive financial reimbursement for the work performed.

Options:

1.  Approve the Memorandum of Agreement;   or

2.  Such alternative action as the Commission may deem appropriate.


Fiscal Impact

There is no fiscal impact at this time. The City will obtain authorization for activities on State roadways prior to a storm’s impact on the City, and FDOT will reimburse the City from the Federal Highway Administration – Emergency Relief program.  This will apply only to the “First Push” activities.  Subsequent work on state maintained roads will be refunded through the various FEMA reimbursements. 

Submission Date and Time:    1/10/2008 9:47 AM____

 

Department: Administration

Prepared by:  EF Smyth, DCM                    

Attachments:         Yes __X__   No ______

Advertised:   ____Not Required  X                       

Dates:   __________________________                     

Attorney Review :       Yes X   No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head  _______

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

 

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT WITH THE STATE OF FLORIDA, DEPARTMENT OF TRANSPORTATION RELATING TO EMERGENCY DEBRIS REMOVAL CUT & TOSS AND EMERGENCY DEBRIS REMOVAL ACTIVITIES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute a Memorandum of Agreement with The State of Florida, Department of Transportation, whose address is 719 South Woodland Boulevard, MS 4-549, DeLand, Florida 32720 for Emergency Debris Removal Cut & Toss and Emergency Debris Removal activities.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __14th___ day of _January__ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk