AGENDA MEMORANDUM

 

 

Meeting Date:           January 14, 2008

 

From:                          Jerry Boop, CPA, Finance Director    

 

Subject:                      Ordinance Amending the Fiscal Year 2007-08 Budget for the General, Stormwater, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water,   

                                    Wastewater, Communications, Solid Waste and Health Insurance Funds for carryovers from fiscal year 2006-07     

 

 

Staff Recommendation:

Adopt the attached ordinance amending the fiscal year 2007-08 budget for the General, Stormwater, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste and Health Insurance Funds.

 

Analysis:

Every year the City processes a budget amendment to “carry over” those expenditures that were not completed by the end of the previous fiscal year.  As established in the Budget Policy, adopted September 28, 1998, total appropriations within a fund cannot increase or decrease without formal action by the City Commission. 

 

This budget adjustment includes purchase orders that were issued prior to September 30, 2007, and the amounts were not included in the original budget for 2007-08 as well as projects not completed last fiscal year.  The following project carryovers from fiscal year 2006-07 are part of the budget adjustment presented.

 

 

 

General Fund

Capital Projects

Amount

 

ARFF Mitigation Compliance

22,442

 

Work Order #4 DBE Plan

1,740

 

CAP Building Renovation

31,639

 

SR 470 Tower Site

7,150

 

Radio Tower Equipment

16,154

 

Bunker & Locker Room St 4

36,488

 

Fleet Equipment

20,465

 

Transportation Impact Fee Study

5,687

 

City Hall Roof

18,000

 

Library Equipment

6,357

 

Pool Equipment

5,272

 

 

 

 

 

 

General Fund (cont.)

Capital Project

Amount

 

MLK Shelter

18,591

 

Bleacher Covers

20,000

 

Girl Scout Hut

14,190

 

Playground Renovations

74,481

 

HR Travel/Training

6,310

 

 

304,966

 

 

 

Stormwater

Venetian Gardens

235,341

 

Whispering Pines

1,294,924

 

Tally Basin

20,637

 

Stormwater Master Plan

1,653

 

 

1,552,555

 

 

 

Hwy 441/27 CRA

Mast Arms

200,000

 

 

200,000

 

 

 

Capital Projects

Runway 13/31 Extension

166,243

 

Runway 13/31 Cons/ Mitigation

5,054,158

 

FBO Ramp Space Phase II

770,000

 

Taxiway & Runway Lights

400,000

 

Overlay Runway 3/21

225,000

 

Gymnasium Access Road

105,642

 

Magnolia Street

288,002

 

Lake Pointe Circle

33,524

 

US Hwy 441 Streetscape

783,284

 

Installation of Mast Arms

231,019

 

Library

301,133

 

Rails to Trails- Fountain Lk Trl

199,700

 

Rails to Trails-Trail Amenities

40,438

 

Community/Rec Complex

12,840

 

Gymnasium

1,512,153

 

Mote Morris Roof Replacement

60,000

 

Herlong Park Dock Renovations

15,000

 

 

10,198,136

 

 

 

Electric

Contract Services

51,766

 

Fire Retardant Clothing

12,000

 

Substation Transformer Equip

27,154

 

Install Reclosure N. Substation

37,400

 

Transformer Swap Airport Sub

300,000

 

Distribution Lines

5,428,486

 

Subdivision

1,000,000

 

Reconducturing

2,733,480

 

 

9,590,286

 

 

 

Gas

Equipment

3,723

 

Mains

2,100,000

 

Services

226,624

 

 

2,330,347

 

 

 

 

 

 

 

 

 

 

Water

Capital Project

Amount

 

Lake Country Water Alliance

47,500

 

Engineering/Contract Services

61,603

 

Consumer Confidence Reports

1,327

 

Hwy 441 Perkins to Griffin

283,486

 

Stock Subdivision

250,000

 

Executive Blvd

43,785

 

SW Area Transmission Main

1,775,000

 

SR 44 (LRMC/Marina) Ext

250,000

 

Emergency Generator System

60,000

 

Plantation

1,536,610

 

Elevated Tank College St

8,216

 

Elevated Tank Newell

14,593

 

Royal Highlands WTP

899,917

 

Abandon Well #8

3,666

 

Disinfection System Improvement

160,000

 

Mall Elevated Tower

90,000

 

Main WTP- HSP

195,000

 

SW Area Booster Pump Area

375,000

 

Airport WTP Hydroneumatic

100,000

 

Reuse New Water Plant

114,290

 

Turnpike Facility

1,600,000

 

Booster Pump East

306,818

 

Arlington Ridge/ Legacy Connect

800,000

 

Turnpike Transmission Mains

600,000

 

Effluent Line Rehab

440,000

 

Plantation Connection

600,000

 

City Core System

680,000

 

 

11,296,811

 

 

 

Wastewater

Engineering/Contract Services

40,675

 

Rentals

3,005

 

Canal Street Plant

250,052

 

Moose Line

1,851

 

Hwy 441- Perkins to Griffin

107,538

 

Plantation

563,390

 

Turnpike Plant Permit Renewal

54,075

 

Lift Station Rehab Station 16

250,000

 

Lift Station Rehab Station 16A

217,702

 

Herlong Park Force Main

250,000

 

SW Area Design & Permitting

300,000

 

SW Area Influent Pump Station

747,500

 

 

2,785,788

 

 

 

Communications

Service Equipment

21,192

 

ISP Router Parts

6,507

 

 

27,699

 

 

 

Solid Waste

Engineering/Contract Services

52,890

 

Roll out cans

20,616

 

 

 

 

 

 

 

 

 

 

Solid Waste (cont.)

Capital Project

Amount

 

Roll off containers

8,220

 

 

81,726

 

 

 

Health Insurance

OPEB Contract

8,925

 

 

8,925

 

 

 

 

 

 

 

Total

38,377,239

 

 

 

 

 

 

 

Options:

1.      Adopt the attached ordinance amending the fiscal year 2007-08 budget for the General,   

Stormwater, Hwy 441/27 CRA, Capital Projects, Electric, Gas, Water, Wastewater, Communications, Solid Waste and Health Insurance Funds, or

 

      2.  Such alternative action as the Commission may deem appropriate

 

 

Fiscal Impact

The following funds will increase as seen below:



 

FUND

FY 2008

CURRENT

 

CHANGE

FY 2008

AMENDED

General

26,098,344

304,966

26,403,310

Stormwater

1,450,966

1,552,555

3,003,521

Hwy 441/27 CRA

1,221,068

200,000

1,421,068

Capital Projects

6,774,630

10,198,136

16,972,766

Electric

65,053,742

9,590,286

74,644,028

Gas

12,214,116

2,330,347

14,544,463

Water

8,490,868

11,296,811

19,787,679

Wastewater

11,208,293

2,785,788

13,994,081

Communications

1,215,876

27,699

1,243,575

Solid Waste

4,029,115

81,726

4,110,841

Health Insurance

4,424,349

8,925

4,433,274

Total

142,181,367

38,377,239

180,558,606

 

 

Submission Date and Time:    1/10/2008 9:47 AM____

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 

 

ORDINANCE NO.____

 

AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AMENDING THE FISCAL YEAR 2007-08 BUDGET FOR THE GENERAL, STORMWATER, HWY 441/27 CRA, CAPITAL PROJECTS, ELECTRIC, GAS, WATER, WASTEWATER, COMMUNICATIONS, SOLID WASTE AND HEALTH INSURANCE FUNDS FOR CARRYOVERS FROM FISCAL YEAR 2006-2007; AND PROVIDING AN EFFECTIVE DATE.

 

WHEREAS, the City Commission of the City of Leesburg adopted a budget for Fiscal Year 2007-08 on September 24, 2007, which they felt was in the best interest of the citizens of the City of Leesburg, and

 

WHEREAS, it is now necessary to amend the current budget for Fiscal Year 2007-08  to provide funds for various projects as adopted at City Commission meetings, and

 

WHEREAS, such action was not anticipated in the original 2007-08 annual budget;

 

NOW THEREFORE, BE IT ENACTED BY THE PEOPLE OF THE CITY OF LEESBURG, FLORIDA:

 

SECTION I.

 

Pursuant to Section 200.065, Florida Statutes, and all other applicable laws, the following amounts for use by the various funds during Fiscal Year 2007-08 as reflected below, including all modifications or amendments made during this meeting, are hereby adopted as increases/decreases to the original budget for Fiscal Year 2007-08 for the City of Leesburg, Florida:

 

GENERAL FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

       Fund Balance Appropriated                                                             304,966

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS        304,966

 

PROPOSED APPROPRIATIONS

General Government                                                                               44,775

Public Safety                                                                                            59,792

Transportation                                                                                         61,508

Culture/Recreation                                                                                138,891

TOTAL PROPOSED APPROPRIATIONS                                        304,966

 

 

 

 

 

 

STORMWATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Federal Grant                                                                                          72,366

    State Grant                                                                                            758,744

    Grants- Other Local Units                                                                    433,090

    Fund Balance Appropriated                                                                   288,355

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS         1,552,555                    

 

PROPOSED APPROPRIATIONS

Physical Environment                                                                             1,552,555

TOTAL PROPOSED APPROPRIATIONS                                          1,552,555

 

 

 

 

HWY 441/27 CRA

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance Appropriated                                                                 200,000

TOTAL ESTIMATED REVENUES AND OTHER                                          200,000

 

PROPOSED APPROPRIATIONS

Economic Environment                                                                            200,000

TOTAL PROPOSED APPROPRIATIONS                                            200,000

 

 

 

 

CAPITAL PROJECTS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    State Grants                                                                                        2,229,493

    Federal Grants                                                                                    4,959,383

    Grants-Other Local Units                                                                       20,000

    Other Sources/ Installment/ Taxes                                                       769,490

    Debt Proceeds                                                                                    2,219,770

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS       10,198,136

 

PROPOSED APPROPRIATIONS

Culture/ Recreation                                                                               2,141,264

Transportation                                                                                        8,056,872

TOTAL PROPOSED APPROPRIATIONS                                        10,198,136

 

 

ELECTRIC FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

     Fund Balance Appropriated                                                                428,320

     Debt Proceeds                                                                                   9,161,966    

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS        9,590,286

 


 

PROPOSED APPROPRIATIONS

Physical Environment                                                                             9,590,286   

TOTAL PROPOSED APPROPRIATIONS                                          9,590,286                                                                                                                                                                             

GAS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Fund Balance Appropriated                                                                                 3,723

    Debt Proceeds                                                                                   2,326,624

            TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS        2,330,347

 

PROPOSED APPROPRIATIONS

Physical Environment                                                                            2,330,347

TOTAL PROPOSED APPROPRIATIONS                                         2,330,347

 

 

 

 

WATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Fund Balance Appropriated                                                                  708,013

    Debt Proceeds                                                                                  10,545,013

    Impact Fees                                                                                           43,785

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS      11,296,811

 

PROPOSED APPROPRIATIONS

Physical Environment                                                                          11,296,811

TOTAL PROPOSED APPROPRIATIONS                                       11,296,811

 

 

 

 

WASTEWATER FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Fund Balance Appropriated                                                                  347,807

    Debt Proceeds                                                                                   2,436,130

    Impact Fees                                                                                             1,851

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS       2,785,788

 

PROPOSED APPROPRIATIONS

Physical Environment                                                                            2,785,788

TOTAL PROPOSED APPROPRIATIONS                                         2,785,788

 

 

 

 

COMMUNICATIONS FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Fund Balance Appropriated                                                                   27,699

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS            27,699

 

PROPOSED APPROPRIATIONS

Physical Environment                                                                               27,699

TOTAL PROPOSED APPROPRIATIONS                                            27,699

 

 

 

 

 

 

 

SOLID WASTE FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Fund Balance Appropriated                                                                  81,726

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS           81,726

 

PROPOSED APPROPRIATIONS

Physical Environment                                                                               81,726

TOTAL PROPOSED APPROPRIATIONS                                            81,726

 

 

 

 

HEALTH INSURANCE FUND

ESTIMATED REVENUES AND OTHER RECEIPTS

Other Financing Sources:

    Fund Balance Appropriated                                                                    8,925

TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS            8,925

  

PROPOSED APPROPRIATIONS

General Government                                                                                  8,925

TOTAL PROPOSED APPROPRIATIONS                                              8,925

 

 

 

 

ALL FUNDS

ESTIMATED REVENUES AND OTHER RECEIPTS

            Other Financing Sources:

              State Grants                                                                                       2,988,237

              Grants/Other Local Units                                                                    453,090

              Federal Grant                                                                                     5,031,749

              Fund Balance Appropriated                                                               2,399,534

              Impact Fees                                                                                            45,636

              Debt Proceeds                                                                                  26,689,503

              Other Sources/Installments/Taxes                                                       769,490                                              

           TOTAL ESTIMATED REVENUES AND OTHER RECEIPTS     38,377,239

 

           PROPOSED APPROPRIATIONS

           General Government                                                                                 53,700

           Public Safety                                                                                              59,792

           Physical Environment                                                                          27,665,212

           Transportation                                                                                       8,118,380

           Culture/Recreation                                                                                2,280,155

           Economic Development                                                                          200,000

           TOTAL PROPOSED APPROPRIATIONS                                      38,377,239

 

 

 

 


 

SECTION II.

 

            This ordinance shall become effective upon its passage and adoption by the Leesburg City Commission in the manner provided by law.

 

            PASSED AND ADOPTED at a regular meeting of the City Commission of the City of Leesburg, Florida held on the _______ day of January, 2008.

 

 

                                                                            ________________________________________

                                                                                                                                             Mayor

 

 

ATTEST:

 

 

_______________________________________   

City Clerk