AGENDA MEMORANDUM

 

 

Meeting Date:           January 14, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Appointment of Special Magistrate  and Resolution authorizing execution of Agreement for providing professional services

 

 

Staff Recommendation:

Staff recommends appointing Kimberly A. Schulte to serve as Special Magistrate for a period of  three  years and authorizing execution of the professional services Agreement to compensate for these services as required by City Ordinance.

 

Analysis:

City Ordinance 04-27, §II, Division II, §§ 2-66 -- 2-75 detail the method used for the enforcement of Municipal Codes.  This ordinance provides for the use of a Special Magistrate to preside over code enforcement hearings.  §§ 2-67 requires a committee to solicit interested parties and make a recommendation to the City Commission for appointment of one or more Special Magistrates.

 

On November 26, 2007 the Purchasing Division issued Request for Proposal 80042 soliciting interested parties to submit proposals for the position of Special Magistrate to fulfill the requirements of the ordinance.  The position was advertised in the local paper.  On December 21, 2007  staff received one response to our solicitation.

 

The sole response was from attorney Kimberly Schulte who currently serves as Special Magistrate.  The Police Department has been very satisfied with the level of service and professionalism provided by Ms. Schulte as Special Magistrate.  The proposed fee of $125.00 per hour is less than the prevailing hourly rate for legal counsel and has been deemed as fair and reasonable for this type of service.  Magistrate Schulte’s years of quality service more than qualifies her to serve as the Special Magistrate at the proposed rate.

 

Options:

1.  Appoint Kimberly A. Schulte as Special Magistrate and execute the professional services   agreement;

     or

2.  Such alternative action as the Commission may deem appropriate

 


 

 

Fiscal Impact

Funds to pay for Special Magistrate services are available.

 

 

Submission Date and Time:    1/10/2008 9:47 AM____

 

Department: _Police Department______

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes____   No __X___

Advertised:   _X__Not Required ______                     

Dates:   _November 25, 2007__________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __001-1241-514.31-10_

 

Project No. ___NA_____________

 

WF No. ______NA_____________

 

Budget  ______$181,346.00_______

 

Available _____$129,266.87_______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, APPOINTING   KIMBERLY A. SCHULTE TO SERVE AS THE SPECIAL MAGISTRATE FOR THE CITY OF LEESBURG AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR SPECIAL MAGISTRATE SERVICES; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the City Commission designates KIMBERLY A. SCHULTE as Special Magistrate for the City for a period of three  years as provided by City Ordinance 04-27.

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with KIMBERLY A. SCHULTE, whose address is 127 7th Street, Leesburg, FL  34748, for providing professional services related to the duties of Code Enforcement Special Magistrate pursuant to Request for Proposal number 80042.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of _January________ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk