AGENDA MEMORANDUM

Meeting Date:           January 14, 2008

From: Mike Thornton, Purchasing Manager

Subject:                      Award of bid #80071 and purchase requisition #39150 to Wastequip, Inc. for the purchase of solid waste compactors for the Public Works Department

Staff Recommendation:

Staff recommends the award of bid #80071 to Wastequip, Inc. and approval of purchase requisition #39150 for $170,067.00 for an initial purchase of solid waste compactors and related items for the Public Works Department.

Analysis:

The Solid Waste Division will begin providing commercial solid waste services in the newly annexed area around the Lake Square Mall.  Providing this service will require the City to provide solid waste hydraulic compactors to those commercial accounts currently served by Waste Management.

The items to initially be purchased to provide this service are listed here for your review.

UNIT                   EXTENDED

ITEM DESCRIPTION                                QUANTITY       PRICE                   COST

40 Cy Container For Stationary Compactors               3          $  4,890.00                  $  14,670

50 Cy Container For Stationary Compactors               1          $  5,885.00                  $    5,885

30 Cy Self Contained Compactors                               11        $11,348.00                  $124,828

15 Hp Power Units                                                      4          $  2,665.00                  $  10,660

20 Inch High Flare Top Hoppers                                4          $     242.00                  $       968

Right Side Closed Hopper With Single Sliding Door   4          $     575.00                  $    2,300

Left Side Closed Hopper With Single Sliding Door     6          $     575.00                  $    3,450

Closed Hopper With Double Sliding Doors                1          $     845.00                  $       845

Stationary Compactors, Walk On Ramp                     3          $  1,476.00                  $    4,428

With Hand Rails, Toe Rails, Gate, And Interlock                           

6 Foot Container Guide With Island Stops                 4          $     242.00                  $       968

Interlock Safety Switch Add On                                 4          $     150.00                  $       600

Pressure Gauge on 15 Foot Remote Hydraulic Line   15        $       31.00                  $       465

Total               $170,067

The Purchasing Division issued bid number 80071 to establish a multi-year annual firm price agreement to provide the compactors and associated items.  On December 28, 2007 five bid responses were received and evaluated.  Wastequip, Inc. has been identified as the lowest bidder on all items.  A detailed bid tabulation is attached for your review.

Options:

1.  Approve purchase requisition #39150 and award bid #80071 to Wastequip, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The City will lease the compactors to the commercial accounts and will recover the purchase price of the equipment.  Funds have been budgeted for this purpose and are available in the account.

Submission Date and Time:    1/10/2008 9:47 AM____

Department: ___Public Works________ Prepared by:  ___Mike Thornton_______                      Attachments:         Yes__X_   No ______ Advertised:   _X__Not Required ______ Dates:   _December 3, 2007___________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. JB________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. 046-5144-534.64-10__ Project No. ___________________ WF No. ______________________ Budget  ____$209,700.00_________ Available ___$201,480.00_________