AGENDA MEMORANDUM

 

 

Meeting Date:           January 28, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase Requisition #38882 to Watt-hour Engineering Company, Inc. for purchase of an automated meter test system for the Electric Department, pursuant to Bid #80091

 

 

Staff Recommendation:

Staff recommends approval of Requisition #38882 to Watt-hour Engineering Company, Inc. for $32,550.00 for purchase of an automated meter test system for the Electric Department, pursuant to Bid #80091.

 

Analysis:

The purpose of this purchase is to obtain a test board and software to automatically test single-phase and three-phase meters.  This system guarantees an accurate meter test quickly and will increase the overall work flow.  The software is user-friendly and makes it easy to select test sequences, elements and service types.  The software has the precision and functionality to test high tech meters and the versatile test board is fully compliant with ANSI standards.

 

On December 7, 2007, the Purchasing Division issued Bid #80091.  On December 28, 2007, staff received one response to the bid solicitation.  The single bid was received from the manufacturer of the existing test board.  Purchasing from this manufacturer will eliminate the need to purchase an optional $1,000.00 adapter.  The adapter used on our current machine will fit the new test board.

 

Options:

1.  Approve purchase of an automated meter test system to Watt-hour Engineering Company,    Inc.  for $32,550.00 or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds for this purchase have been budgeted and approved in the account number listed.

 

Submission Date and Time:    1/24/2008 2:01 PM____

 

Department: Electric Department____

Prepared by:_Mike  Thornton________                     

Attachments:      Yes____   No __X____

Advertised:   X__  Not Required ______                     

Dates:   12/7/2007_________________                      

Attorney Review :       Yes___  No ____

 __________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. JB________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No.    041-1099-531-6410_

 

Project No.      410008__________

 

WF No.            WF0494378/1____

 

Budget              $ 248,000.00______

 

Available           $173,636.63_______