AGENDA MEMORANDUM

Meeting Date:           January 28, 2008

From: Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition #39171 to purchase a street sweeper for the Public Works Department

Staff Recommendation:

Staff recommends approval of the purchase requisition for a street sweeper to Container Systems, Inc. for $149,440.00

Analysis:

The Fleet Services Division requested purchase of a new regenerative air street sweeper to replace an existing street sweeper, unit 961.  The unit being replaced is a 2001 Schwarze A7000 air street sweeper, the same make and model that is being recommended.

Fleet Services tested both a regenerative air street sweeper and a traditional brush/broom street sweeper.  The regenerative air street sweeper uses primarily vacuum to collect debris from the street and area being swept.  A brush/broom street sweeper relies mostly on brushes or rotating brooms and some vacuum to collect debris from the street.  A regenerative air street sweeper typically performs better in this area of the country where we have smaller debris such as sand.  Broom sweepers perform better in other areas of the country where there is larger debris such as leaves.

Both the broom and regenerative sweeper are available on the Florida Sheriffs Association contract.  The Fleet Services Division selected the Schwarze A7000 regenerative sweeper as the preferred unit.  Staff  feels the regenerative air sweeper is better suited to the type of work  required of the unit with the City of Leesburg.

Staff recommends purchase of the demonstration unit that was tested.  This unit is being made available to the City with a full warranty just as if it were purchased new.  The City is receiving a $5,000 discount on the purchase of the demonstration unit.  A detailed vendor price quote is attached for your review.

The City will use the Florida Sheriffs Association Bid No. 07-15-0827 for this purchase.  Each year the Florida Sheriffs Association prepares specifications for a multitude of vehicles and equipment.  The specifications are issued in an invitation to bid.  The association then awards contracts to various vendors throughout the State of Florida.  The process is bid openly and competitively.  The Sheriff’s contract is available for use by municipalities and saves our City and other agencies considerable time.

Options:

1.  Approve purchase requisition #39171 to Container Systems Inc. for $149,440.00; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds for this purchase are budgeted and available in the account listed.  The amount budgeted for this specific piece of equipment is $164,920.00.

Submission Date and Time:    1/24/2008 2:02 PM____

Department: __Public Works__________ Prepared by:  __Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                       Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _JB_______________                                     Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _001-5110-519.64-13__ Project No. ____FLEET____________ WF No. ____WF0494122/35____    ____ Budget  ___   $955,270.00________ Available __   $955,270.00________