AGENDA MEMORANDUM

Meeting Date:           January 28, 2008

From: Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing execution of an agreement for the construction of a new general aviation ramp at the Leesburg International Airport

Staff Recommendation:

Staff recommends approval of the resolution authorizing the execution of the agreement with Emerald Utilities and Site Development, Inc. for $667,965.00

Analysis:

This project will add approximately 60,000 additional square feet to provide adequate space for the parking of transit aircraft.  This area will also tie in to the new facility constructed by the second Fixed Base Operator (FBO).

This project is being performed under a Joint Participation Agreement (JPA) from the Florida Department of Transportation (FDOT).  FDOT funding will pay for 80% of the cost of this project.

On July 23, 2007 the Purchasing Division with Hanson Professional (formerly MEA Group) issued bid number 70281 soliciting qualified contractors for the construction of the aviation ramp.  On September 21, 2007, the City received three bid responses.  The bids were evaluated by the Purchasing Division and the City’s  project engineer.  Staff recommends the contract be awarded to Emerald Utilities and Site Development, Inc. as the lowest responsive and responsible bidder.  A detailed evaluation sheet is attached for your review.

Options:

1.  Approve the resolution authorizing execution of the Agreement with Emerald Utilities and Site Development, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The funds for this project have been budgeted.  The Florida Department of Transportation is funding 80% of this project.  The City will be reimbursed after the project has been completed.

Submission Date and Time:    1/24/2008 2:02 PM____

Department: _City Manager / Airport___ Prepared by:  _Mike Thornton_________                      Attachments:         Yes__X_   No ______ Advertised:   _X__Not Required ______ Dates:   ____July 22, 2007____________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                           Submitted by: City Manager ___________________

Account No. _031-1821-542-6310 _ Project No. __300007__________ WF No. _____328022/1________ Budget  _____$770,000_________ Available ____$770,000_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH EMERALD UTILITIES & SITE DEVELOPMENT, INC. FOR THE CONSTRUCTION OF A NEW GENERAL AVIATION RAMP AT THE LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with EMERALD UTILITIES AND SITE DEVELOPMENT, INC. whose address is 1601 Park Center Dr., Orlando, FL 32835 for construction services to construct a new general aviation ramp at the Leesburg International Airport pursuant to bid number 70281.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _28th____ day of __January_______ 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

_______________________________

City Clerk