AGENDA MEMORANDUM

Meeting Date:           January 28, 2008

From: Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing agreements with three firms approving pre-qualified contractors to provide lift station construction services

Staff Recommendation:

Staff recommends approval  of the agreements and approving the firms as pre-qualified to provide lift station construction services.

Analysis:

The purpose of this project is to select pre-qualified contractors to provide lift station construction services on a continuing basis.  The pre-qualified list will be used to solicit written price quotes for the rehabilitation, repair or installation of lift stations for the City of Leesburg.

Only those vendors that have been pre-qualified will be solicited for written quotes whenever work is required.  All work to be performed will follow the normal approval process based on the dollar value of the task order.  Each vendor will submit a written price quote.  A task order will then be created for the selected vendor.

The Purchasing Division issued Request for Proposal number 80013.  Nine responses were received from interested vendors. Environmental Services staff reviewed and evaluated the submittals.  They have selected the following three  firms for pre-qualification.

• J & H Waterstop, Inc. – Orange City, FL
• TLC Diversified, Inc. – Palmetto, FL
• Utility Technicians, Inc. – Umatilla, FL

A detailed proposal evaluation sheet is attached for your review.

Options:

1. Approve the attached resolutions authorizing the execution of the agreements with each of the firms, or
2. Such alternative action the Commission may deem approriate. 

Fiscal Impact:

There is no fiscal impact at this time.  Related assignments will be funded from appropriate capital funding sources, as provided by the adopted budget.  Non-capital related assignments will be funded through appropriate Engineering Services lines as provided by the adopted budget.  Future budget requests will include appropriate requests for funding.

Submission Date and Time:    1/24/2008 2:02 PM____

Department: __Environmental Services_ Prepared by:  __Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. ___NA____________ Project No. ____NA_____________ WF No. _______NA_____________ Budget  _______NA_____________ Available ______NA_____________