AGENDA MEMORANDUM

 

 

Meeting Date:           January 28, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing agreements with three firms approving pre-qualified contractors to provide lift station construction services

 

 

Staff Recommendation:

Staff recommends approval  of the agreements and approving the firms as pre-qualified to provide lift station construction services.

 

Analysis:

The purpose of this project is to select pre-qualified contractors to provide lift station construction services on a continuing basis.  The pre-qualified list will be used to solicit written price quotes for the rehabilitation, repair or installation of lift stations for the City of Leesburg.

 

Only those vendors that have been pre-qualified will be solicited for written quotes whenever work is required.  All work to be performed will follow the normal approval process based on the dollar value of the task order.  Each vendor will submit a written price quote.  A task order will then be created for the selected vendor.

 

The Purchasing Division issued Request for Proposal number 80013.  Nine responses were received from interested vendors. Environmental Services staff reviewed and evaluated the submittals.  They have selected the following three  firms for pre-qualification.

 

 

A detailed proposal evaluation sheet is attached for your review.

 

Options:

  1. Approve the attached resolutions authorizing the execution of the agreements with each of the firms, or
  2. Such alternative action the Commission may deem approriate. 

 

 

 

Fiscal Impact:

There is no fiscal impact at this time.  Related assignments will be funded from appropriate capital funding sources, as provided by the adopted budget.  Non-capital related assignments will be funded through appropriate Engineering Services lines as provided by the adopted budget.  Future budget requests will include appropriate requests for funding.

 

Submission Date and Time:    1/24/2008 2:02 PM____

 

Department: __Environmental Services_

Prepared by:  __Mike Thornton________                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. ___NA____________

 

Project No. ____NA_____________

 

WF No. _______NA_____________

 

Budget  _______NA_____________

 

Available ______NA_____________