AGENDA MEMORANDUM
Meeting Date: February 11, 2008
From: Mike Thornton, Purchasing Manager
Subject: Purchase of one cab & chassis with a trash grapple and body pursuant to bid number 80141
Staff Recommendation:
Staff recommends purchase of one cab and chassis with a trash grapple and body installed from Heintzelman’s Truck Center, Inc. for $92,553.00 pursuant to bid number 80141.
Analysis:
The purpose of this bid was to solicit pricing for the purchase of a new 35,000 pound gross vehicle weight range cab & chassis with a trash grapple and body. This truck will be assigned to the Solid Waste Division and replace unit number 914. The Solid Waste Division uses this type of equipment, commonly referred to as a Lightning Loader, to pick-up yard waste, appliances, furniture, and other large objects. These items cannot be accommodated by the regular garbage trucks.
The Purchasing Division issued bid 80141 January 8, 2008, and received 9 bid responses January 23, 2008. The responses have been evaluated by the Fleet Services Division and the offer from Heintzelman’s Truck Center, Inc. was selected for recommendation of award.
The following bid recap is a summary of the bid responses received. A detailed bid tabulation is attached for your review.
As you can see Hentzelman’s Truck Center is not the low bidder. However, the Fleet Services Division has analyzed the bid submissions with the equipment specifications and has determined Heintzelmans Truck Center meets all the minimum requested specifications for the cab and chassis. Hentzelman’s also quoted a complete Petersen TL-3 trash grapple and body. Submittals by other dealers did not include necessary features of the trash grapple and body as recommended by the manufacturer and requested in our specifications. Selecting a lower priced dealer would have resulted in a higher actual purchase price when City requested features for the trash grapple are added. This can be seen by comparing only the price on the trash grapple and body.
|
Vendor |
Cab & Chassis |
Trash Grapple & Body |
Total Equipment Cost |
|
Sterling & Western Star Trucks Tampa, FL |
$49,625.00 Sterling Acterra |
$41,950.00 PacMac KB20 |
$91,575.00 |
|
Atlantic Truck Center Ft. Lauderdale |
$49,400.00 Ford F-750 |
$42,200.00 Petersen TL-3 |
$91,600.00 |
|
Maudlin Inter. Trucks Orlando, FL (Alt. Bid) |
$53,380.00 International 4300 M7 |
$38,400.00 Nu-Life Env Brush Hawg |
$91,780.00 |
|
Heintzelman’s Truck Orlando, FL |
$49,389.00 Sterling Acterra |
$43,164.00 Petersen TL-3 |
$92,553.00 |
|
Maudlin Inter. Trucks Orlando, FL |
$53,380.00 International 4300 M7 |
$43,164.00 Petersen TL-3 |
$96,544.00 |
|
General GMC Truck West Palm Beach, FL |
$50,565.00 GMC Top Kick |
$41,918.00 Petersen TL-3 |
$92,483.00 |
|
General GMC Truck West Palm Beach, FL (Alternate Bid) |
$50,565.00 GMC Top Kick |
$45,944.00 Rotobec/Advanced 60 |
$96,509.00 |
|
Orlando Freightliner Orlando, FL |
$54,641.00 Freightliner M2106 |
$43,164.00 Petersen TL-3 |
$97,805.00 |
|
Rush Truck Centers Tampa, FL |
$108,740.00 Peterbilt 335 |
Included w/ Cab & Chassis Rotobec Elite 80 |
$108,740.00 |
Additionally, the Fleet Services Division has a spare ‘clam shell’ for the Petersen TL-3 grapple. This spare clam shell can be used on any Petersen TL-3 grapple such as the one quoted by Heintzleman’s. Two of the three lower bidders quoted trash grapples other than Petersen.
Options:
1. Approve the purchase of the equipment from Heintzelman’s Truck Center, Inc. pursuant to bid
number 80141; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
An amount of $119,570.00 was approved in the 2008 budget for this purchase, and is available in the account listed. This purchase will result in line-item savings of $27,017.
Submission Date and Time: 2/7/2008 2:27 PM____
|
Department: _Public Works / Fleet_____ Prepared by: _Mike Thornton_________ Attachments: Yes__X_ No ______ Advertised: _X__Not Required ______ Dates: January 7, 2008______________ Attorney Review : Yes___ No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. JB________________
Deputy C.M. ___________________ Submitted by: City Manager ___________________ |
Account No. _001-5110-519.64-13__
Project No. __FLEET___________
WF No. _____WF0494112 / 32___
Budget _____$955,270.00_______
Available ____$276,780.00_______ |