AGENDA MEMORANDUM

 

 

Meeting Date:           February 11, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Award of bid number 80171 for an annual fixed price agreement to purchase swimming pool chemicals by the Parks & Recreation Department

 

 

Staff Recommendation:

Staff recommends award of bid number 80171 to Davis Supply, Inc. for purchase of swimming pool chemicals on an as needed basis by the Parks & Recreation Department.  The total annual amount of the purchases will not exceed the budgeted funds as set forth in the adopted budget.

 

Analysis:

The Purchasing Division issued bid number 80171 soliciting qualified firms to supply various types of chemicals needed to maintain the two  swimming pools operated by the Parks & Recreation Department.  These chemicals are needed year around.  The purpose of this bid is to establish a three-year fixed price agreement with a vendor to provide these chemicals.

 

The Purchasing Division received five responses to our solicitation.  Only three of the five were responsive in bidding all chemicals required.  When the estimated use was calculated using the quoted unit prices Davis Supply, Inc., they provided the lowest annual cost for pool chemicals.  A detailed bid tabulation is attached for your review.

 

Options:

1. Award bid number 80171 to Davis Supply, Inc. for an initial period of three years; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds for the purchase of pool chemicals are budgeted on an annual basis.  Funds for the remainder of this fiscal year ($19,388) are available in the account listed.


 

Submission Date and Time:    2/7/2008 2:27 PM____

 

Department: _Parks & Recreation______

Prepared by:  _Mike Thornton_________                   

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   _January 10, 2008____________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _JB_______________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-8122-572.52-80__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$50,800.00_________

 

Available ____$19,388.13_________