AGENDA MEMORANDUM

Meeting Date:              February 11, 2008

From:                           Edward F. Smyth, Jr., Deputy City Manager

Subject:                       Resolution to Waive the 180 Day Filing of Applications for the Initial 180 days after the Effective Date.

Staff Recommendation:

Staff recommends adopting the attached resolution to waive the 180 day application filing requirement for the initial 180 days after the effective date.

Analysis:

The new Special Events Ordinance, Chapter 26, requires applications for special events to be filed 180 days in advance of the event.  Since this is a much longer lead time than the former requirements, it is appropriate to delay enforcement of this particular provision of the new ordinance to provide special event organizers sufficient time to plan and apply for their events. 

In order to educate special event applicants, and permit the recurring organizers time to adjust their work loads and schedules, it is appropriate to grant a short waiver of this particular provision of the ordinance. 

Staff has discussed this with all of the normal event organizers and have been assured  that leniency during the first six months of the new ordinance will provide them sufficient time to make this adjustment.

Options:

1.  Adopt the resolution as presented;  or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

There is no fiscal impact to this action.

Submission Date and Time:    3/6/2008 11:53 AM____

Department: Administration Prepared by:  EF Smyth, DCM                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________

RESOLUTION NO. _________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE CITY MANAGER TO WAIVE ANY PORTION OF SECTION (H)  OF THE SPECIAL EVENT ORDINANCE TIME FOR FILING APPLICATION FOR A SPECIAL EVENT PERMIT DURING THE FIRST 180 CALENDAR DAYS AFTER THE EFFECTIVE DATE OF THE SPECIAL EVENTS ORDINANCE, WHICH PERIOD SHALL BE MARCH 20, 2008 THROUGH  SEPTEMBER 16, 2008; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA

WHEREAS, the City Commission of the City of Leesburg has enacted an ordinance creating chapter 26 of the code of ordinance pertaining to special events; and

WHEREAS, section (h)(1) requires applications for special events to be submitted not less than one-hundred eighty (180) calendar days in advance of the event;  and

WHEREAS, there may be community events organized that may not be able to adhere to this application deadline; and

 WHEREAS, the City of Leesburg desires to work with and support community sponsored events that positively impact the quality of life of the citizens and business in the City.

NOW THEREFORE BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA

THAT the City Manager is authorized to waive any portion of section (h) Time for Filing Application for Special Event Permit during the first 180 calendar days after the effective date of the Special Events Ordinance, which period shall be March 20,2008 through  September 16,  2008.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10th day of March  2008.

________________________________                                                                             Mayor

ATTEST:

_________________________

City Clerk