AGENDA MEMORANDUM

Meeting Date:           March 24, 2008

From:                          Dennis M. Sargent, Fire Chief

Subject:                      Resolution authorizing an agreement with Zoll Data Systems, Inc. for purchase, installation and maintenance of computer software for mobile computer terminals in Fire Department apparatus

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with Zoll Data Systems, Inc. for $29,800.

Analysis:

The purpose of this agreement is to begin implementation of an Emergency Medical Services Matching Grant project M7032, previously approved by the City Commission in June of 2007. Upon full implementation of the grant project, mobile computer terminals (MCT) hardware with Zoll Data Systems software will be installed in all emergency response vehicles. There are six Advanced Life Support permitted vehicles; one Basic Life Support permitted vehicle; and three supervisory vehicles in which the MCT’s will be installed. Each MCT will be equipped with wireless Internet communication to Lake Sumter Emergency Medical Services Communications Center (LEMSCC) operating Zoll Data Systems computer aided dispatch (CAD) software. The electronic data communication system will enable LSEMSCC and Leesburg Fire Department (LFD) crews to communicate accurately in real time.

LFD crews can improve levels of performance, improve customer service, and reduce response times, while preserving data integrity through linkage with LFD records management software. The mapping feature will display a detailed, interactive street map of the dispatch region, capable of transmitting important location specific and historical information. LSEMSCC can view the current location of all vehicles, which can mean much faster response times by true closest unit response. Supervisors can see the status and location details for all units and can easily view history of previous calls. There will be no more garbled radio messages, misunderstood addresses, or risky exposure of confidential information. This wireless solution means clear, secure, dispatch information will be available in real time to all LFD and LSEMSCC personnel.

Options:

1.  Authorize execution of the agreement with Zoll Data Systems, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The total cost of the EMS Matching Grant project is $81,000; 75% or $60,750 will be paid from Florida Department of Health grant funds and $20,250 will be  paid by the City from the matching funds previously approved by the City Commission. The City’s 25% portion of this software purchase is $7,450 and will come from the $20,250 matching funds that are dedicated to this project.

Submission Date and Time:    3/19/2008 6:08 PM____

Department: _____Fire__________ Prepared by:  ___J.Frazier__________                      Attachments:         Yes_X_   No ______ Advertised:   ____Not Required _X__ Dates:   __________________________                      Attorney Review :       Yes___  No _X_ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____JB____________                                    Deputy C.M. _______EFS______                                          Submitted by: City Manager ___________________

Account No. _001-1633-513-5210 __ Project No. ____EMS002________ WF No. ______________________ Budget _______$284,100________ Available ___     $85,670_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF LEESBURG AND ZOLL DATA SYSTEMS, INC. FOR THE PURCHASE, INSTALLATION, AND MAINTENANCE OF COMPUTER SOFTWARE FOR MOBILE COMPUTER TERMINALS IN THE FIRE DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Zoll Data Systems, Inc. whose address is 12202 Airport Way, Suite 300, Broomfield, CO 80021 for the purchase, installation, and maintenance of computer software Emergency Medical Service Matching Grant project M7032.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __24th___ day of __March_____ 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk