AGENDA MEMORANDUM
Meeting Date: April 14, 2008
From: Bruce Ericson, Director of Parks & Recreation
Subject: Resolution approving a Memorandum of Agreement with Department of Transportation to reimburse the City for maintenance of non-landscaped portion of Hwy 441
Staff Recommendation:
Staff recommends approval of Memorandum of Agreement (MOA) with Department of Transportation to reimburse the City for maintenance of non-landscaped portions of Hwy 441 from College Drive to CR 473/Bluegill Drive.
Analysis:
In October of 2006 the City of Leesburg entered into a Joint Partnership Agreement (JPA) with Florida Department of Transportation (FDOT) to receive $805,000 to landscape and maintain Hwy 441 from College Drive to CR 473. The landscape has been completed and the City has received payment from the JPA.
On March 10, 2008 the City Commission approved an agreement with Annan Landscape to maintain the entire corridor of Hwy 441 from College Drive to CR 473, both the landscaped and non-landscaped portions. FDOT will reimburse the City $9,155.64 through the MOA for maintenance of the non-landscaped portions of that roadway which is primarily grassy areas of Bahia grass. The $9,155.64 is based on the fee FDOT would pay a contractor to maintain the same area.
The term of the agreement with FDOT is for one year, at which time the agreement may be renewed for a period that may not exceed three years or the term of the original contract, whichever period is longer. The price to be paid for the renewal periods may be increased by up to three percent at the discretion of FDOT.
The Joint Partnership Agreement covered the maintenance of landscaped areas and the Memorandum of Agreement covers only the non-landscaped areas.
Options:
1. Approve Memorandum of Agreement with Florida Department of Transportation or;
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
Approval of this MOA will provide reimbursement of $9,155.64 for non- landscaped maintenance of Hwy 441 for a period of one year.
Submission Date and Time: 4/9/2008 6:28 PM____
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Department: _Park & Recreation_____ Prepared by: _Bruce Ericson ________ Attachments: Yes__X__ No ______ Advertised: ____Not Required ______ Dates: __________________________ Attorney Review : Yes_X No ____
_________________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _______JB_________
Deputy C.M. ________EFS________ Submitted by: City Manager ___________________ |
Account No. _001-0000-334-7311 _
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________ |
RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO APPROVE A MEMORANDUM OF AGREEMENT WITH THE DEPARTMENT OF TRANSPORTATION TO REIMBURSE THE CITY FOR MAINTENANCE OF NON-LANDSCAPED PORTIONS OF 441 FROM COLLEGE DRIVE TO 473; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to approve A Memorandum of Agreement with Department of Transportation whose address is 1450 Thomas Ave, Leesburg, Florida 34748 for reimbursement of $9,155.64 to provide maintenance for non-landscaped portions of 441 from College Drive to 473.
Agreement may be renewed for a period that may not exceed three years or the term of the original contract, whichever period is longer. The price to be paid for the renewal periods may be increased by up to three percent at the discretion of Department of Transportation.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __14th___ day of __April_______ 2008
__________________________
Mayor
ATTEST:
__________________________
City Clerk