AGENDA MEMORANDUM

Meeting Date:           April 14, 2008

From:                          Charlie Weller, Airport Manager

Subject:                      Resolution authorizing execution of Supplemental Joint Participation Agreement with FDOT for Runway 13/31 Extension Project at Leesburg International Airport

Staff Recommendation:

Staff recommends approval of the Supplemental Joint Participation Agreement.

Analysis:

The original Joint Participation Agreement (JPA) from the Florida Department of Transportation for this project is $18,710.00 or 2.5% of the total cost to design all phases of the Runway 13/31 Extension Project.  FAA paid 95% of the design cost with FDOT and the City each paying 2.5%.

The attached Supplemental JPA is for $120,110.00.  This includes the original grant amount for design ($18,720.00) plus additional funding for mitigation and construction of $101,400.00.  This amount was calculated using total estimated costs provided to FDOT by the project engineer.  FDOT will contribute 2.5% of the actual costs of Phase I of the Runway 13/31 Extension up to a maximum of the JPA amount.  Grant funding from the Federal Aviation Administration  of $4,025,657.00 has been approved for this project. 

Options:

1. Approve the additional funding provided by the Supplemental Joint Participation Agreement through FDOT for the Runway 13/31 Extension Project or;

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This project is included in the fiscal year 2007-08 Airport Budget as part of the Capital Improvement Plan.  The total cost for this phase including design, mitigation and construction is estimated to be $4,800,000.00.  Grant funding will pay 97.5% of this cost.   The City’s match of 2.5% is $120,110.00.

Submission Date and Time:    4/9/2008 6:28 PM____

Department: ____Airport____________ Prepared by:  ____Charlie Weller_______                      Attachments:        Yes _X__   No ______ Advertised:   ____Not Required __X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. ___________________                                          Submitted by: City Manager ___________________

Account No. __031-1821-542-6310_ Project No. ____310018_________ WF No. _______301479/4_______ Budget  ______$120,000_________ Available ____  $120,000_________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR FUNDING OF THE EXTENSION OF RUNWAY 13/31 AND TAXIWAY "A" PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute a Supplemental Joint Participation Agreement  with the Florida Department of Transportation, whose address is Special Projects Section MS4-549, 719 South Woodland Boulevard, Deland, Florida 32720, for funding of the Runway 13/31 Extension Project at Leesburg International Airport..

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _14th____ day of __April___ 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk