AGENDA MEMORANDUM

Meeting Date:           April 14, 2008

From:                          James Feagle, Deputy Director of Public Works                    

Subject: Commissions Direction on the Future Report on condition Demolition of the Girl Scout Building

Staff Recommendation:

Staff is recommendsing the demolition of the Girl Scout Building located at 610 S. 9^th Street.  Because of the history and the uniqueness of the Girl Scout Building, staffwe is providing this information to would like to make the Commission Members aware of this project in order for them to provide us with any for opinions and/or direction they may have regarding the demolitionbuilding’s future. 

Analysis:

The building is an a-frame construction and is approximately 720 square feet.  The building was built in 1958 for the Girl Scouts. and is not being utilized at this time.  The condition of the building has deteriorated to a point that it is no longer used. and ishas been scheduled for demolition. The Public WorksFacility Maintenance Division budget We hasve $14,190.00 in account 001-8124-572-6210 designated for the demolition designated for the Girl Scount Building.  Staff We havehas investigated future options for the facility.  Option 1 is would be demolition.  Staff received three (3) quotes, with the lowest quote of at $10,600.00 fromreceived from Cochran’s Excavating.  Option 2 is would be to repair the building.  After reviewing option 2s to repair the building, staffwe gathered the following list of issues that would need to be addressed:

• The roof deck is 2’ x 6’ tongue and groove, and approximately 40% has termite damage.  The building has been treated and there is no sign of termites at this time.  The shingles are approximately 217 years old, and will also need to be replaced.  Staff We estimates the cost of replacement at $15,000.00.
• The building is a concrete a-frame structure and has shown signs of settling on the east side facing the lake basin.  The concrete beams have settled approximately 2-inches, which could be causing pressure on the glass that goes from the floor to the roof.  Other than the potential of glass breakage, the building seems to be safe.  Staff We believes the two (2) beams canould be jacked back into place and secured for approximately $12,000.00.
• The glass in the building is goes from thefrom floor to the roof on both ends and is not tempered.  StaffWe would recommends that if the building remains and is occupied applyingthat we apply a window film that willould reduce the potential for shattering, if the building remains and is occupied..  Estimated cost would be is $13,000.00.
• The building does not have A/C.  Depending on the type of use, A/C may need to be installed at a .cost of   This would cost approximately $7,000.00.

Options:

1.  Approve the demolition of the Girl Scout BuildingDirection from the Commission to demolish or repair the building, or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Total cost to repair the building as detailed above is approximately $3840,000.  Funds of $15,000 designated for the demolition are available. in account 001-8124-572-6210.

were initially designated in the amount of $15,000 in the 2006-07 budget for the Girl Scout Hut Repair.  During the rollover process, the funds were rolled into the 2007-08 budget. Due to the condition of the building the designation of the funds was changed from repair to demolition of the Girl Scout Hut.  Funds of There is $14,190 are budgeted and available for whatever the Commission deems necessary foraction on this building.

Submission Date and Time:    4/9/2008 6:29 PM____

Department: __ ___________________ Prepared by:  _____________________ Attachments:         Yes_X__   No ______ Advertised:   ____Not Required ___X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________________                                    Deputy C.M.   EFS Submitted by: City Manager ___________________

Account No. _001-8124-572-6210_ Project No. ___________________ WF No. ______________________ Budget  ______$14,190__________ Available _____$14,190__________

RESOLUTION NO._______________

A resolutjion of the City Commission of the City of Leesburg, Florida Authorizing the Mayor and City Clerk to authorize demolition of the Girl Scout Building.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with (NAME OF COMPANY,) whose address is __(MAILING ADDRESS OF COMPANY)___, for __(LIST THE SERVICE TO BE PROVIDED________  (give the bid or RFP number if applicable.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _____ day of _________ 2007

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk