AGENDA MEMORANDUM

 

 

Meeting Date:           April 14, 2008

 

From:                          Chief William J. Chrisman

 

Subject:                      Resolutions amending an Interlocal Agreement with Lake County adopted November 13, 2007 by adopting two interlocal agreements detailing the specific responsibilities for the County-wide Communications System with Lake County

 

 

Staff Recommendation

Staff recommends approval of the two Interlocal Agreements for shared use of property with Lake County for the county-wide communications system.

 

Analysis

These agreements specify the details of Leesburg’s participation in the County-wide Communications system to expand the specific language to include the three tower sites and the County’s responsibilities for these sites.  The first agreement authorizing the overall concept was approved November 13, 2007 by Resolution 8062.

 

(1)  Agreement with Lake County, for shared Public Service Radio Communications Facilities, for the Lake Square Mall water tower and the Leesburg – Department of Transportation tower.

 

The City shall allow the County utilization of its existing water tower, equipment building(s) and real property located at 10399 U.S. Hwy 441, Leesburg, Florida, 34788, (Water Tower Site) and the radio tower, equipment building(s) and real property located at 548 South 14th Street, Leesburg, Florida 34748, (Leesburg-DOT Site), for installation of the County’s public safety radio communication antennae, related cables, generation and other support equipment in connection with the County’s wireless, intergovernmental communications system forming a part of the Shared communications Facilities; provided, however, that the City shall still be permitted to utilize the same site for the City’s radio communications and equipment building(s) which also forms a part of the Shared Communications Facilities.

 

(2)  Agreement between the City of Leesburg and Lake County, for shared Public Service Radio Communications Facilities, for the Leesburg Turnpike Waste Water Treatment Facility Site.

 

The City shall allow the County utilization of its existing real property site located at 1550 CR 470, Okahumpka, Florida, 34762, for installation of the County’s public safety radio communication tower, antennae, related cables, generation and other support equipment in connection with County’s wireless, intergovernmental communications system forming a part of the Shared Communications Facilities.

 

The County has previously entered into an inter-local agreement with eighteen agencies, including the City of Leesburg, November 13, 2007, for the purpose of sharing the County’s communications system.  The sharing of this system will provide an efficient way of accomplishing interoperability, inter-agency communications and county-wide emergency dispatching and response. Currently, public safety organizations lack a means of efficient inter-agency communication; this problem has plagued us for decades.  When a crisis or situation occurs that requires an emergency response from an external component of any local public safety organization, we should have Systems in place that will provide a means of two-way communications between various public safety personnel on the street, from one uniform system.  

 

As outlined in the initial Inter-local agreement, the City is expected to make available to the County, at no charge, the following communication tower sites for equipment installation:

 

Leesburg Wastewater Treatment Facility – 1600 CR 470 Leesburg (Specific tower site addressed March  2008 as 1550 CR 470)

Leesburg Department of Transportation – 550 South 14th St. Leesburg, Public Works Facility (Specific tower site addressed as 548 South 14th St. Leesburg)

Lake Square Mall Site: 10401 US Highway 441, Leesburg (Tower # FL 1061A) (Specific tower site addressed as 10399 US Highway 441, Leesburg.)

 

The initial term of these Agreements begins upon execution hereof by the Parties and shall remain in effect until terminated by either party after first giving a one year written notice.

 

Approval of this interlocal agreement will greatly enhance inter-agency communications, coordination, and cooperation throughout the county-wide communication system.

 

Options: 

1.   Approve the Interlocal Agreements with Lake County;  or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact:

No initial impact.  The County is responsible for all maintenance of their facilities and equipment, including towers. The County is responsible for all maintenance costs of all issued equipment through the initial three-year warranty period.  The City will be responsible for all issued equipment after the three year warranty period with the exception of the towers. The City will be required to repair/replace lost or damaged equipment.

 

Submission Date and Time:    4/9/2008 6:28 PM____

 

Department: ______________________

Prepared by:  ______________________                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________