AGENDA MEMORANDUM

Meeting Date: May 27, 2008

From: Mike Thornton, Purchasing Manager

Subject: Resolution authorizing an agreement with Capital Development Enterprises for construction services and material for street resurfacing

Staff Recommendation:

Staff recommends approval of a fixed unit price agreement with Capital Development Enterprises.

Analysis:

The purpose of this Invitation to Bid was to solicit interested and qualified firms to provide fixed unit cost pricing for street milling and resurfacing. Firms were requested to provide a unit price for Type S-3 asphalt put in place for various project sizes. The unit price was to be inclusive of mobilization and maintenance of traffic. The basis of award is on unit prices quoted for Type S-3 and milling. The City will use this fixed unit price agreement for currently identified streets to be resurfaced as well as any other streets needing resurfacing during the term of the agreement.

The detailed list of bid items as well as the pricing submitted from each vendor is attached for review.

On February 22, 2008, the Purchasing Division issued Invitation to Bid 80181 soliciting interested and qualified firms to submit quotations for the items listed. On March 24, 2008, the Purchasing Division received six responses. Staff analyzed the responses and Capital Development Enterprises has been deemed the lowest responsive and responsible vendor. A minor irregularity of acknowledging amendment 1 has been waived and the vendor has acknowledged the amendment as part of the agreement.

Options:

1. Authorized execution of the fixed unit price agreement with Capital Development Enterprises; or

2. Such alternative action as the Commission may deem appropriate

Fiscal Impact:

Funding of $300,000.00 is budgeted for the 2008 Street Resurfacing Program.

Submission Date and Time: 5/22/2008 11:48 AM____

Department: __Public Works___________

Prepared by: __Mike Thornton________

Attachments: Yes____ No ___X__

Advertised: X___Not Required ______

Dates: February 21, 2008____________

Attorney Review : Yes___ No ____

_________________________________

Revised 6/10/04

Reviewed by: Dept. Head ________

Finance Dept. __________________

Deputy C.M. _______EFS________

Submitted by:

City Manager ___________________

Account No. 001-5112-541.63-10

Project No. _N/A____________

WF No. ____N/A____________

Budget ____$300,000.00_______

Available ___$300,000.00_______

RESOLUTION NO._______________

A resolution of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute an agreement with CAPITAL DEVELOPMENT ENTERPRISES FOR CONSTRUCTION SERVICES and MATERIAL FOR STREET RESURFACING; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

THAT the Mayor and City Clerk are hereby authorized to execute an agreement with. Capital Development Enterprises whose address is 6108 W Linebaugh, Tampa, FL 33625, for a fixed unit price agreement for construction services and material for street resurfacing..

THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __27th___ day of __May_____ 2008.

__________________________

Mayor

ATTEST:

__________________________

City Clerk

Invitation to Bid 80181 Bid Tabulation

	Item Description	Pay No.	Unit	Capital Development Enterprise, Inc. Tampa, FL	Precision Paving of Tampa, Inc. Tampa, FL	The Middlesex Corporation Orlando, FL	Orlando Paving Co. Orlando, FL	Paqco, Inc. Leesburg, FL	Superior Asphalt of Central Florida, Inc. Mt. Dora, FL
1.	Asphaltic Concrete Type S-3 including Tack Coat, for single project less than 50 tons	331	Ton	$89.75	$140.00	$185.00	$125.00	$185.00	$250.00
2.	Asphaltic Concrete Type S-3 including Tack Coat, for single project between 50 – 100 tons	331	Ton	$89.75	$142.00	$145.00	$100.00	$155.00	$200.00
3.	Asphaltic Concrete Type S-3 including Tack Coat, for single project between 100 - 300 tons	331	Ton	$89.75	$103.00	$108.00	$97.50	$140.00	$158.00
4.	Asphaltic Concrete Type S-3 including Tack Coat, for single project greater than 300 tons	331	Ton	$89.75	$92.00	$90.80	$95.00	$125.00	$143.00
5.	Remove existing Asphalt (milling) including around manhole 0" to 1-1/4"	327	Sq. Yd.	$1.80	$2.00	$2.50	$2.25	$4.00	$26.00
6.	Remove existing Asphalt (milling) including around manhole 1-1/4" to 3-1/2"	327	Sq. Yd.	$2.50	$3.00	$2.90	$4.00	$6.00	$31.50
7.	Adjust manhole using Riser Ring	425	EA	$125.00	$360.00	$175.00	$240.00	$250.00	$260.00
8.	Adjust water, gas and sewer valves	---	EA	$115.00	$40.00	$80.00	$60.00	$250.00	$200.00
9.	Remove & replace 6”x16” concrete curb (LF = Linear Foot)	110 520-2	LF	$42.00	$20.40	$55.00	$25.00	$15.00	$65.00
10.	Remove & replace 2’-0 standard curb and gutter	110 520-1	LF	$34.00	$20.40	$60.00	$35.00	$20.00	$90.00
11.	Remove & replace existing valley gutters	---	LF	$28.00	$22.00	$60.00	$30.00	$25.00	$110.00
12.	Reflective Pavement Markers (RPM), yellow, blue or white	706	EA	$6.00	$8.40	$5.00	$5.00	$7.00	$8.50
13	6” Alkyd Thermoplastic Skip Line, yellow (10’ to 30’)	711	LF	$0.85	$1.00	$0.52	$0.75	$1.35	$11.50
14	6” Alkyd Thermoplastic Edge Line or Lane Line, white or yellow	711	LF	$0.85	$1.00	$2.00	$0.75	$1.35	$11.50
15	6” Alkyd Thermoplastic traffic stripe, double yellow	711	LF	$0.85	$2.00	$1.00	$1.50	$2.75	$23.00
16	“Stamark” tape – double yellow line	---	LF	$2.20	$2.40	$2.50	$6.00	$5.50	$13.00
17	8’ wide Alkyd Thermoplastic pedestrian crosswalk continental style, white	711	LF	$1.10	$1.10	$1.65	$15.00	$3.00	$40.00
18	24” Alkyd Thermoplastic solid stop bar, white	711	LF	$2.60	$2.00	$4.00	$6.00	$7.75	$40.00
19	Alkyd Thermoplastic straight or turn arrows, white	711	EA	$40.00	$90.00	$100.00	$75.00	$90.00	$95.00
20	Alkyd Thermoplastic Bike Lane markings, white	711	EA	$25.00	$180.00	$210.00	$60.00	$125.00	$285.00
21	6” Alkyd Thermoplastic word messages (slow, only etc), white	711	EA	$40.00	$180.00	$175.00	$125.00	$185.00	$285.00
22	Alkyd Thermoplastic school crossing marking, white	711	EA	$70.00	$360.00	$225.00	$220.00	$300.00	$450.00
23	Quadrapole Loops	711	EA	$3,200.00	$1,440.00	$1,975.00	$1,200.00	$1,800.00	$2,300.00
24	Windows for Quadrapole Loops	711	EA	$115.00	$384.00	$530.00	$650.00	$475.00	$1,280.00
25	1 Home Run with 2 beldens	711	LF	$10.00	$320.00	$20.00	$5.00	$5.00	$26.00
26	18” Gore Area	---	LF	$2.50	$2.56	$325.00	$2.19	$3.25	$11.50
27	City Police Officers time to manage traffic at signalized intersections.	---	Hours	$50.00	$50.00	$50.00	$50.00	$35.00	$85.00