AGENDA MEMORANDUM

 

 

Meeting Date:           June 9, 2008

 

From:                          Raymond S. Sharp, Director, Environmental Services/Public Works

 

Subject:                      Resolution authorizing a Memorandum of Understanding between the City of Leesburg, other participating local governments and the St. Johns River Water Management District

 

 

Staff Recommendation:

Staff recommends approval of the Memorandum of Understanding with St. Johns River Water Management District and other participating local governments.

 

Analysis:

On April 14, 2008, the City Commission authorized staff to initiate discussions with the participants in the Coquina Coast Desalination Alternative Water Project.  Staff was authorized to participate in the Preliminary Design Report phase of the project, with the provision that an appropriate Memorandum of Agreement would be brought back for final approval at such time as the costs were known. 

 

The attached Memorandum of Agreement provides the costs for Phase One of the Preliminary Design Report, the schedule of activities, and the scope of services involved.  The St. Johns River Water Management District will provide 30% of the total cost of the report and all of the costs of project administration, as noted in the attached schedule.  The City’s portion of the cost of Phase One is $126,798.00.  The schedule for Phase One provides for completion by November 20, 2009.  Funds for Phase One are available within the current adopted annual budget.

 

The Memorandum of Agreement provides that any participant may opt out of the Agreement prior to Phase Two, if they so desire after review of the findings of Phase One.  If a participant opts out, that participant will have no further financial obligations for the work performed under Phase Two.  Phase Two costs are not known at this time, because the scope of work to be performed under Phase Two is dependent upon the outcome of the study activity performed under Phase One and the findings reported.  The Agreement provides for a worst-case assumption, including contingencies of $1,084,131.00.  Prior to committing the City to Phase Two, staff will review the findings of Phase One with the Commission and make a recommendation with regard to further participation; the costs of Phase Two will also be finalized at that time. 

 

The schedule for Phase Two provides for the work to start in February, 2010 and be completed in February 2011.  Funding will be provided in future budgets for FY 2008-2009, FY 2009-2010, and FY 2010-2011, for the eventuality that the City may participate in Phase Two.

 

Each entity is asked to adopt the Memorandum of Agreement by the end of June, 2008 in order to secure the St. Johns River Water Management District cost share for the upcoming fiscal year.

 

Options:

1. Approve the Memorandum of Agreement in the amount of $126,798.00 for Phase One as presented;   or;

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The City has committed to participation in an Alternative Water Source Preliminary Design Report and has provided funding of $250,000.00 for the first year of three in the current adopted budget.  The amount of this authorization, if approved, is $126,798.00.

 

 

Submission Date and Time:    6/4/2008 3:28 PM____

 

Department: Environmental Services

Prepared by:  R. Sharp                     

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes  X   No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. _________JB_______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3021-533-3130

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ____$371,756___________

 

Available ___$231,232___________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AND VARIOUS LOCAL GOVERNMENTS RELATING TO THE DEVELOPMENT OF A PRELIMINARY DESIGN REPORT AND ENCUMBRANCE OF FUNDING FOR THE COQUINA COAST SEAWATER DESALINATION ALTERNATIVE WATER SUPPLY PROJECT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with the “Parties” defined by the Memorandum of Agreement for the development of a Preliminary Design Report and Encumbrance of Funding for the Coquina Coast Seawater Desalination Alternative Water Supply Project.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _9th____ day of ___June______ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk