Staff recommends approval of purchase requisition 39627 to Megger for a total of $43,313.50.
The Electric Department has requested the purchase of a new Three-Phase Protective Relay Test System to be used by the substation crew. This item is necessary to perform routine testing of protective relays used in the operation of electric utilities and power plants. This piece of equipment will be replacing an existing test system that has come to the end of its useful life and is technologically inefficient.
The Purchasing Division issued Invitation to Bid 80271 May 2, 2008. Two responses were received on May 22, 2008. These responses were evaluated by the Electric Department and the response from Megger was selected as best for meeting the needs of the City.
The bids received were:
Vendor Base Unit Cost*
Megger MPRT $43,313.50
Doble Engineering F6150 $43,000.00
*Includes freight charges
Each vendor provided an onsite product demonstration. The Megger product was selected by the Electric Department over the lower priced Doble Engineering unit. The Electric Department has determined that the Megger unit is easier to use. The Electric Department also preferred the available software as well as the hardware and software support over that offered by Doble Engineering. Additionally, the substation crew has past positive experience with Megger products and is confident the Megger unit will better meet their needs.
1. Approve purchase requisition 39627 to Megger; or
2. Such alternative action as the Commission may deem appropriate
Funding of $46,635.00 is budgeted and available in the account listed. The actual purchase cost is $3,321.50 less than the budgeted amount.
Prepared by: Armida Jones___
Attachments: Yes____ No __X____
Advertised: X ____Not Required ______
Dates: May 2, 2008________________
Attorney Review : Yes___ No X___
Reviewed by: Dept. Head ________
Finance Dept. ____JB____________
Deputy C.M. _______EFS_________
City Manager ___________________
Account No. 041-1099-531-6410_
Project No. 410008___________
WF No. ___494378/18________
Available __ $ 172,614.74_______