LSBGHORZ
                            

AGENDA MEMORANDUM

 

 

Meeting Date:           June 23, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase requisition 39627 for the purchase of a Three-Phase Protective Relay Test System

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 39627 to Megger for a total of $43,313.50.

 

Analysis:

The Electric Department has requested the purchase of a new Three-Phase Protective Relay Test System to be used by the substation crew.  This item is necessary to perform routine testing of protective relays used in the operation of electric utilities and power plants.  This piece of equipment will be replacing an existing test system that has come to the end of its useful life and is technologically inefficient.

 

The Purchasing Division issued Invitation to Bid 80271 May 2, 2008.  Two responses were received on May 22, 2008.  These responses were evaluated by the Electric Department and the response from Megger was selected as best for meeting the needs of the City.

 

The bids received were:

 

Vendor                       Base Unit       Cost*             

Megger                         MPRT              $43,313.50

Doble Engineering      F6150              $43,000.00

 

*Includes freight charges

 

Each vendor provided an onsite product demonstration.  The Megger product was selected by the Electric Department over the lower priced Doble Engineering unit.  The Electric Department has determined that the Megger unit is easier to use.  The Electric Department also preferred the available software as well as the hardware and software support over that offered by Doble Engineering.  Additionally, the substation crew has past positive experience with Megger products and is confident the Megger unit will better meet their needs. 


 

Options:

1. Approve purchase requisition 39627 to Megger; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funding of $46,635.00 is budgeted and available in the account listed.  The actual purchase cost is $3,321.50 less than the budgeted amount.

 

Submission Date and Time:    6/20/2008 4:48 PM____

 

Department:   Electric_____________

Prepared by:  Armida Jones___                     

Attachments:   Yes____   No __X____

Advertised:  X ____Not Required ______                     

Dates:   May  2, 2008________________                     

Attorney Review :       Yes___  No X___

 _________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ____JB____________                                     

                              

Deputy C.M. _______EFS_________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 041-1099-531-6410_

 

Project No. 410008___________

 

WF No. ___494378/18________

 

Budget  ___$265,056.00_______

 

Available __ $ 172,614.74_______