AGENDA MEMORANDUM

Meeting Date: June 23, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase requisition 39627 for the purchase of a Three-Phase Protective Relay Test System

Staff Recommendation:

Staff recommends approval of purchase requisition 39627 to Megger for a total of $43,313.50.

Analysis:

The Electric Department has requested the purchase of a new Three-Phase Protective Relay Test System to be used by the substation crew.  This item is necessary to perform routine testing of protective relays used in the operation of electric utilities and power plants.  This piece of equipment will be replacing an existing test system that has come to the end of its useful life and is technologically inefficient.

The Purchasing Division issued Invitation to Bid 80271 May 2, 2008.  Two responses were received on May 22, 2008.  These responses were evaluated by the Electric Department and the response from Megger was selected as best for meeting the needs of the City.

The bids received were:

Vendor                       Base Unit       Cost*             

Megger                         MPRT              $43,313.50

Doble Engineering      F6150              $43,000.00

*Includes freight charges

Each vendor provided an onsite product demonstration.  The Megger product was selected by the Electric Department over the lower priced Doble Engineering unit.  The Electric Department has determined that the Megger unit is easier to use.  The Electric Department also preferred the available software as well as the hardware and software support over that offered by Doble Engineering.  Additionally, the substation crew has past positive experience with Megger products and is confident the Megger unit will better meet their needs. 

Options:

1. Approve purchase requisition 39627 to Megger; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding of $46,635.00 is budgeted and available in the account listed.  The actual purchase cost is $3,321.50 less than the budgeted amount.

Submission Date and Time:    6/20/2008 4:48 PM____

Department: Electric_____________ Prepared by:  Armida Jones___                      Attachments:   Yes____   No __X____ Advertised:  X ____Not Required ______ Dates:   May  2, 2008________________                      Attorney Review :       Yes___  No X___  _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____JB____________                                     Deputy C.M. _______EFS_________                                          Submitted by: City Manager ___________________

Account No. 041-1099-531-6410_ Project No. 410008___________ WF No. ___494378/18________ Budget  ___$265,056.00_______ Available __ $ 172,614.74_______