AGENDA MEMORANDUM

Meeting Date:           June 23, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase requisition 39779 to Suntree Technologies, Inc. for a nutrient separating baffle box

Staff Recommendation:

Staff recommends approval of purchase requisition 39779 to Suntree Technologies, Inc. for a total amount of $36,900.00.

Analysis:

This nutrient separating baffle box will be used at the Lake Harris Water Quality Improvement Project at Venetian Gardens.  This project has been approved by the Commission to improve water quality by removing debris and sediment from the storm water runoff currently going into Lake Harris.

The box is being purchased as a sole source based on the engineers design of this item.  Boyle Engineering has designed the baffle box based on the ability of Suntree Technologies, Inc. to construct the box with a unique second generation trash separator.  Suntree Technologies holds the patent for the nutrient pollutant removal system built into this box.  This trash separator is available only from Suntree Technologies, Inc.  The baffle box design has received approval from Saint John River Water Management District and the use of this patented nutrient pollutant removal system served as the basis for the districts approval of the entire project.

The City is using the State of Florida Owner Direct Purchase option available by state statue to municipalities.  Using Owner Direct Purchase will provide a savings to the City of $2,767.50 in sales tax and the customary contractor mark-up of 15 to 20%.  In addition, placing an order for this item will eliminate delays on the project once the contractor is selected.  This item has the longest material lead time on the project.

Approval of this purchase is for the baffle box only.  The City must still issue an Invitation to Bid to select a contractor for the project.

Options:

1.  Approve the purchase requisition to Suntree Technologies, Inc.; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Approval of this Owner Direct Purchase will save the City as much as $10,147.50 in sales tax and contractor mark-up.  Funds for this purchase are budgeted and available in the account and project listed. 

Submission Date and Time:    6/20/2008 4:48 PM____

Department: _Environmental Services___ Prepared by:  _Mike Thornton________                      Attachments:         Yes__x__   No ______ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____JB____________                                    Deputy C.M. _______EFS_________                                          Submitted by: City Manager ___________________

Account No. _014-5171-537-6310___ Project No. __140002____________ WF No. _____WF336768 /  002___ Budget  _____$116,610.00________ Available ____$116,610.00________