AGENDA MEMORANDUM

 

 

Meeting Date:           July 28, 2008

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing Change Order 2 with Hewitt Contracting Company, Inc. for the Runway 13/31 Extension Project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Change Order 2 with Hewitt Contracting Company, Inc.

 

Analysis:

Hewitt Contracting Company, Inc. has a contract with the City of Leesburg to construct Phase I of the Runway 13/31 Extension Project.  Phase I includes the addition of 300 feet of runway, a run-up area and a 500 feet wide by 1,000 feet long that includes an overrun safety area at the end of runway 13.  The cost of the original contract with Change Order 1 is $2,487,583.73.

 

While the run-up area was being constructed, a significant amount of clay (4,241 cubic yards) was found.  The clay had to be removed and the area was then back-filled with acceptable dirt or limerock to stabilize it.  If the clay was not removed subsurface shifting could occur, causing the run-up area to sink in one or more places.  If this were to happen in the future, it would result in costly repairs that would not be covered by grant funding.  The excavated clay was transported from the site, and the area was treated with lime to stabilize the soil and prevent erosion during periods of heavy rain until it can be seeded. 

 

This change order also includes the work needed to relocate the perimeter fence near the Weir Condo Hangars.  This was required to provide adequate turning radius for aircraft with a wing span of 100 feet or more.  Three-hundred eighty (380) feet of fence was relocated and the bank adjacent to the fence was cut back in order to ensure that the wing height clearance was also acceptable.

 

The total cost for this additional work is $93,388.51 and is broken down as follows:

1.      Additional clay excavation -                      $42,410.00

2.      Stockpiling            -                                              $13,571.20

3.      Lime treat safety area -                              $33,360.00

4.      Relocate fence -                                         $  4,047.31


Options:

1.  Approve Change Order 2 with Hewitt Contracting Company, Inc. for the Runway 13/31 Extension Project; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The Total of Change Order 2 is $93,388.51.  Funding for this project is included in the Airport budget as part of the Capital Projects Fund.  The original project budget was $3,034,004.00.  FAA has approved an additional 15% overrun, bringing the total project budget to $3,489,105.00.  Grant funding of $88,719.08.00 from FAA (95%) and FDOT $2,334.72 (2.5%) has been approved for this work.  The City’s cost will be $2,334.72 (2.5%).

 

Submission Date and Time:    7/25/2008 3:47 PM____

 

Department: __Airport_______________

Prepared by:  __Pam Hester_________                     

Attachments:         Yes __X__   No _____

Advertised:   ____Not Required __X____                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. ___________JB_____                                     

                              

Deputy C.M. ______EFS__________                                                                         

 

Submitted by:

City Manager ___________________

 

Account No. _031-1821-542-6310___

 

Project No. ____310018__________

 

WF No. _______301479/4________

 

Budget  _____$3,489,105_ ________

 

Available ____$   455,747_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER 2 WITH HEWITT CONTRACTING COMPANY, INC. FOR THE RUNWAY 13/31 EXTENSION PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order 2 with Hewitt Contracting Company, Inc. whose address is PO Box 490697 Leesburg, Florida 34749-0697, for the Runway 13/31 Extension Project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th___ day of __July_______ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk