AGENDA MEMORANDUM

Meeting Date: July 28, 2008

From:                          Raymond S. Sharp, Environmental Services Director

Subject:                      Resolution authorizing Amendment Number 1 to Coquina Coast Memorandum of Agreement

Staff Recommendation:

Staff recommends approval of Amendment Number 1 to Coquina Coast Memorandum of Agreement which adds one supplier, two ex officio members and reduces the City’s costs slightly.

Analysis:

On June 9, 2008, the City Commission approved the Memorandum of Agreement for the Coquina Coast Saltwater Desalination Facility Alternative Water Supply Project.  Since that time, one additional supplier and two additional ex officio members have requested to be included.  The Memorandum of Agreement anticipated such circumstances and allows for Amendments to accommodate additional members.  This Amendment incorporates the additional participants, recalculates the suppliers’ cost shares and contains other minor technical revisions.

Options:

1.  Approve Amendment Number 1 as presented; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The addition of these members slightly decreases the City’s total cost share in the amount of $32,406.00 over the life of the Agreement.  The City’s cost share for Phase 1 is reduced from $126,798.00 to $123,008.00, representing an immediate reduction of the City’s cost share for Phase 1 of $3,790.00.

Submission Date and Time:    7/25/2008 3:47 PM____

Department: Environmental Services Prepared by:  R. Sharp                      Attachments:         Yes X    No ______ Advertised:   ____Not Required  X                        Dates:   __________________________                      Attorney Review :       Yes X   No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head rss Finance  Dept. __________JB______                                    Deputy C.M. ______     EFS_________                                          Submitted by: City Manager ___________________

Account No. 043-3021-533-3130_ Project No. ___________________ WF No. ______________________ Budget  ____$371,756___________ Available ___$231,232___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NUMBER ONE TO A MEMORANDUM OF AGREEMENT BETWEEN THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT AND VARIOUS LOCAL GOVERNMENTS RELATING TO THE DEVELOPMENT OF A PRELIMINARY DESIGN REPORT AND ENCUMBRANCE OF FUNDING FOR THE COQUINA COAST SEAWATER DESALINATION ALTERNATIVE WATER SUPPLY PROJECT; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Amendment Number 1 to an agreement  with the “Parties” defined by the Memorandum of Agreement for the development of a Preliminary Design Report and Encumbrance of Funding for the Coquina Coast Seawater Desalination Alternative Water Supply Project.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _28th____ day of __July_____ 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk