AGENDA MEMORANDUM

 

 

Meeting Date:           July 28, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing executing an agreement with Pospiech Contracting, Inc. for construction services  for the Venetian Gardens Stormwater project

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing an agreement with Pospiech Contracting, Inc. for $32,000.00.

 

Analysis:

The purpose of this project is to contract with a qualified firm to provide construction services for improvements to the stormwater runoff into Lake Griffin.  This project will reduce the amount of solids that are allowed to reach the lake.

 

The contractor will install new drainage pipes to re-route flow from a downtown Leesburg drainage basin to a new stormwater treatment structure.  The stormwater treatment structure will be located on City owned property.  Discharge from the structure will be directed through a new manhole and pipes to the Venetian Gardens canals.  The stormwater treatment structure is a second generation baffle box that will be delivered to the site and placed in position by the manufacturer.

 

Work on this grant funded project must be completed by September 15, 2008.  The purchasing division placed this project on an expedited bid process.  Invitation to Bid (ITB) 80361 was issued on June 30, 2008.  The ITB was sent directly to seven  contractors capable of providing this service.  On July 14, 2008 the Purchasing Division received two responses to the ITB.  The responding contractors and their prices for the project are listed below.

 

Submitting Firm                               Quoted Price

Pospiech Contracting, Inc.                  $32,000.00

Stahlman-England Irrigation, Inc.       $76,362.69

 

The total amount of this project is $195,610, to date, $132,521 (not including purchase requisition 39784 included on this agenda) has been spent.  These expenses include $63,621 for engineering services and $68,900 for construction services and materials.  Total project funding is as follows:  City of Leesburg $79,000; Federal Environmental Protection Agency grants $72,366; and the Saint Johns River Water Management District $44,244. 

 

 

Options:

1.  Authorize execution of the agreement with Pospiech Contracting, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The funds for this portion of the project are budgeted and available.  Any amounts above the City contribution of $79,000 will be reimbursed by the granting agencies previously listed.

 

Submission Date and Time:    7/25/2008 3:47 PM____

 

Department: _Environmental Services____

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes__X_   No ______

Advertised:   _NO_Not Required ______                      

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _014-5171-537.63-10__

 

Project No. __140002____________

 

WF No. _____WF0336768 / 001___

 

Budget  _____$235,341       _______

 

Available ____$200,628       _______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH POSPIECH CONTRACTING, INC. FOR CONSTRUCTION SERVICES RELATED TO STORMWATER RUNOFF INTO LAKE GRIFFIN; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with POSPIECH CONTRACTING, INC. whose address is 201 East Apopka Avenue, Inverness, Florida 34452 for construction services to upgrade a section of storm water section that discharges into Lake Griffin pursuant to invitation to bid 80361.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28___ day of ___July______ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk