AGENDA MEMORANDUM

 

Meeting Date:           July 28, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with Advantica, Inc. for computer aided design software for the Electric Department

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing an agreement with Advantica, Inc. for $44,960.00.

 

Analysis:

This software will be used by the Electric Department for electric power distribution system design and troubleshooting.  This software solution will extract, transform and load facilities data from ESRI ArcGIS to the SynerGEE Electric MiddleLink data format. As such, the scope of work described within this proposal will focus around the standard DataPrep/MiddleLink integration approach that Advantica has implemented successfully.

 

This software is being purchased as a sole source as it was previously implemented and used by the Electric Department.  When the Electric Department, and City, migrated from the AutoCAD based design system to the ESRI ArcGIS system, the Advantica software would no longer work.  The Advantica software at that time worked only with AutoCAD and could not be integrated with the ESRI based system.  Advantica has since resolved the integration issues and is now ready to re-implement the software with the existing ESRI based design software.

 

Options:

1.  Authorize execution of the agreement with Advantica, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are budgeted and available in the account listed.

Submission Date and Time:    7/25/2008 3:48 PM____

 

Department: _Information Technology___

Prepared by:  _Mike Thornton________                      

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. _______EFS________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _041-1062-531.31-10__

 

Project No. __415800____________

 

WF No. _____NA_______________

 

Budget  _____$88,379.00__________

 

Available ____$73,021.00__________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A MASTER SERVICES AGREEMENT WITH ADVANTICA, INC. FOR COMPUTER AIDED DESIGN SOFTWARE FOR THE ELECTRIC DEPARTMENT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with ADVANTICA, INC. whose address is 600 Bent Creek Boulevard, Suite 100, Mechanicsburg, Pennsylvania 17050 for a computer software master services agreement.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __28th___ day of __July_______ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk