AGENDA MEMORANDUM

 

 

Meeting Date:           August 11, 2008

 

From:                          Charlie Weller, Airport Manager

 

Subject:                      Resolution authorizing Change Order 3 with Hewitt Contracting Company, Inc. for the Runway 13/31 Extension Project at Leesburg International Airport

 

 

Staff Recommendation:

Staff recommends approval of Change Order 3 with Hewitt Contracting Company, Inc.

Analysis:

The National Weather Service operates an ASOS (Automated Surface Observation Station) on Leesburg International Airport property.  This station provides important weather information worldwide for pilots and non-pilots that need to know Leesburg’s weather conditions.  This system is the basis for much of the area weather forecasts.  The ASOS is owned by the Federal Aviation Administration (FAA).

 

The National Weather Service (NWS) has notified City staff that trees located south and southwest of the station are causing false wind direction and velocity data to be transmitted to pilots and the National Weather Service. NWS has requested the City to cut down the trees to eliminate this problem.  SJRWMD has approved cutting down the trees, but has required them to be left in their felled position with no stump grinding or timber removal.  Hewitt Contracting Company has provided a cost for cutting down the trees of $11,340.00.  Change Order 3 reflects that charge.

 

Because the Federal Aviation Agency owns the ASOS, FAA – Orlando District Office was petitioned to issue a grant for the tree removal. FAA has agreed to the tree removal under the existing grant for the Runway 13/31 Extension (Phase I).  This provides 95% of the cost to be paid for by the Federal Aviation Administration, and the Florida Department of Transportation will fund an additional 2.5% of the cost. The City will be responsible for the remaining 2.5%. Funding breakdown and actual cost will be as follows:

 

FAA               

95.0%                   

$10,773.00

FDOT         

2.5%                     

$283.50

City             

2.5%                          

$283.50


Options:

1.   Approve Change Order 3 with Hewitt Contracting Company, Inc. for the Runway 13/31 Extension Project; or

2.   Such alternative action as the Commission may deem appropriate

Fiscal Impact

The total of Change Order 3 is $11,340.00.  Funding for this project is included in the Airport budget as part of the Capital Projects Fund.  The original budget was $3,034,004.00.  FAA has approved an additional 15% overrun, bringing the total project budget to $3,489,105.00.  Grant funding of $10,773.00 from FAA (95%) and FDOT $283.50 (2.5%) has been approved for this work.  The City’s cost will be $283.50 (2.5%).

 

 

Submission Date and Time:    8/6/2008 5:22 PM____

 

Department: __Airport_______________

Prepared by:  __Charlie Weller________                     

Attachments:         Yes __X__   No ___

Advertised:   ____Not Required __X___                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _____JB___________                                     

                              

Deputy C.M. ______EFS__________                                                                         

Submitted by:

City Manager ___________________

 

Account No. __031-1821-542-6310_

 

Project No. ____310018_________

 

WF No. _______301479/4_______

 

Budget  _______$3,489,105______

 

Available ______$    125,973______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE CHANGE ORDER 3 WITH HEWITT CONTRACTING COMPANY, INC. FOR THE RUNWAY 13/31 EXTENSION PROJECT AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute Change Order 3 with Hewitt Contracting Company, Inc. whose address is Post Office Box 490697 Leesburg, Florida 34749-0697 for the Runway 13/31 Extension Project at Leesburg International Airport.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 11th day of August 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk