AGENDA MEMORANDUM

 

 

Meeting Date:           August 11, 2008

 

From:                          Raymond S. Sharp, Director Environmental Services/Public Works

 

Subject:                      Resolution authorizing Task Order # 33 to Boyle Engineering Corporation for Design of Improvements to the Highland Lakes Water Treatment Plant

 

 

Staff Recommendation:

Staff recommends approval of Task Order # 33 to Boyle Engineering Corporation for Design and Permitting and Construction Phase Services Associated with Improvements to the Highland Lakes Water Treatment Plant for  $253,108.00.

 

Analysis:

The Highland Lakes Water Treatment Plant requires substantial improvements in order to meet the regulatory requirements for plant capacity and our own requirements for level of service.  The first of the required improvements, a new production well, was installed several years ago to meet the most urgent need.  Since then, the City has completed a Water Master Plan study for the Southwest Service Area, and has further evaluated the ability of the plant to provide improved service to existing customers, as well as the possibility of expanding its service area to improve service to our customers in Legacy and Arlington Ridge. 

 

At present, water service to the latter is supplied by the Main Water Treatment Plant on 5th Street, through a 10” diameter potable water main.  The 10” main is no longer able to provide adequate service, given present-day demands.  Engineering analysis of service areas in the master plan, and further analysis of demands and service areas show that immediate improvements are necessary to meet the needs of our current customers. Further, the Highland Lakes Water Treatment Plant can meet the requirements of an expanded service very economically, compared to other options.  The preliminary engineering estimate of costs of improvements to the Highland Lakes plant is approximately $1.4 million, compared to approximately $9.0 million for improvements that would otherwise be necessary.

 

The improvements will consist of a high-service pumping station and a one million gallon ground storage tank.  This will dramatically improve water pressure throughout the service area for existing customers and will provide sufficient plant capacity to be able to expand the service area to include Legacy and Arlington Ridge, who will also enjoy much increased water pressure.  Provisions will be made for future additional high-service pumping capacity, an additional one million gallon ground storage tank and for a future well, when further expansion of plant capacity becomes necessary.  These improvements will also include an emergency generator and SCADA system improvements for control and monitoring.  At completion, these improvements will allow the existing 10” main to be isolated from the new service area, thus making its capacity available to serve a limited amount of new development.

 

These improvements will address existing capacity and service issues, significantly improve service to existing customers, and free up some existing transmission capacity for future development.

 

Options:

1.  Authorize the Mayor and City Clerk to execute Task Order Number 33 to Boyle Engineering Corporation for $253,108.00; or,

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

The 2007 Bond Issue provided funding for SW area booster pump station and improvements to the potable water system in this service area.  The cost of this Task Order and the cost of construction are expected to be covered by the bond issue proceeds.  Operationally, the Water Fund will see an increase in electric costs because of the addition of the high-service pumps, and some modest increase in chemical costs because of an enlarged service area.  Both of these will be offset to some extent by reductions in high-service pumping and chemical costs at the Main Water Treatment Plant when the demands of Legacy and Arlington Ridge customers are converted to Highland Lakes.  Being able to make additional transmission capacity available to new development will generate impact fee income and revenues from water sales as connections to the water system occur.

 

Submission Date and Time:    8/6/2008 5:22 PM____

 

Department: Environmental Services

Prepared by:  R. Sharp  

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No  X

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head  rss

 

Finance  Dept. __________________                                     

                              

Deputy C.M. ______EFS_________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 043-3099-533-64.10

 

Project No. _430006__________

 

WF No. ____459101/4__________

 

Budget  _____$375,000________

 

Available ____$375,000________


 

 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH BOYLE ENGINEERING CORPORATION FOR TASK ORDER #33 FOR DESIGN OF IMPROVEMENTS TO THE HIGHLAND LAKES WATER TREATMENT PLANT; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Boyle Engineering Corporation whose address is 320 East South Street, Orlando, Florida 32801, for Task Order # 33 for Design of Improvements to the Highland Lakes Water Treatment Plant.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 11th day of August 2008.

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk