AGENDA MEMORANDUM

 

 

Meeting Date:           August 11, 2008

 

From:                          Raymond S. Sharp, Director, Environmental Services/Public Works

 

Subject:                      Resolution authorizing the Final Reconciling Change Order to The Scott Partnership Architecture, Inc.

 

Staff Recommendation:

Staff recommends approval of a Final Reconciling Change Order to The Scott Partnership Architecture, Inc. for  $10,394.08.

Analysis:

The Scott Partnership Architecture, Inc. is the firm which provided architectural services for the new City Gymnasium.  The original contract was approved by the City Commission in 2004, but was placed on hold soon thereafter in order for city staff to complete site selection and site acquisition.  In 2006, the contract was reactivated and work proceeded on final design and permitting.  In the course of the work, several further adjustments were made to the contract to accommodate the inclusion of Red Raider Road design work, additional scope, and reimbursables.

 

The project has now been completed.  The final reconciling quantities for the consultant final pay amount are primarily for required signed, sealed drawing sets for the contractor, and for permitting.  The consultant originally requested a final reconciling change order of $26,777.75. 

 

There were several issues remaining between the City and the consultant that required negotiation.  The consultant has agreed to offer two credits which reduce the overall remaining amount.  One credit is for excess construction costs incurred by the City related to improperly specified door hardware, and the other credit relates to difficulties incurred by the City during the design process.  These credits total $16,383.72, which reduce the final reconciling amount to $10,394.08.  The credits are reflected on the final Invoice No. 103349, attached.

Options:

1.  Approve this final reconciling change order for  $10,394.08; or,

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact

The overall project budget, including land acquisition, construction and design and permitting was $3,731,741.00.  Based upon our records, the amount paid for the project is $3,617,614.07, which includes this reconciling amount.

 

Submission Date and Time:    8/6/2008 5:22 PM____

 

Department: Environmental Services

Prepared by:  R. Sharp                     

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                      

Attorney Review :       Yes___  No  X

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head  rss

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ________EFS________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 031-8125-572-31-30_

 

Project No. _310081___________

 

WF No. ____0276495-001_______

 

Budget  ____$3,731,741__________

 

Available ___$_ _10,394__________


RESOLUTION NO._______________

 

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING A FINAL RECONCILING CHANGE ORDER TO THE SCOTT PARTNERSHIP ARCHITECTURE, INC. IN THE AMOUNT OF $10,394.08; AND PROVIDING AN EFFECTIVE DATE

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Purchasing Manager is authorized to issue a Final Reconciling Change Order to Purchase Order # 518764, The Scott Partnership Architecture, Inc. for $10,394.08.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 11th day of August 2008

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk