AGENDA MEMORANDUM

Meeting Date:           August 25, 2008

From:                          Charlie Weller, Airport Manager

Subject:                      Resolution authorizing execution of a Joint Participation Agreement with the Florida Department of Transportation for the design of the overlay for Runway 3-21 and the associated taxiways

Staff Recommendation:

Staff recommends acceptance of the Joint Participation Agreement for the Design of the Overlay for Runway 3-21 and Taxiways B, K and J at Leesburg International Airport.

Analysis:

The pavement of runway 3-21 was last overlaid in the early eighties.  A recent pavement study completed by the Florida Department of Transportation found this runway to be in fair to poor condition and recommended that it be overlaid in 2008.  The attached Joint Participation Agreement (JPA) is for the design of this project.  The project includes runway 3-21 and taxiways B, K & J.  The design will be completed during FY 2008/09.

After the design is completed and approved, construction (overlay) is expected to take place during FY 2009/10.  Due to budgetary constraints, the construction portion of the project was delayed one year.  The overlay project is currently included in the Capital Improvement Plan for FY 2009/10.

Options:

1.  Approve the Joint Participation Agreement; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funding for the design portion of this project was budgeted in fiscal year 06/07 and has been rolled forward.  The total of the JPA for the design phase is $225,000.00.  The funding breakdown is as follows:

                                      Runway 3/21 Overlay Project – Design Funding

Source	Amount
FDOT (80%)	$180,000.00
City (20%)	$  45,000.00
Total	$225,000.00

Construction of the overlay is anticipated in FY ‘09-’10, at an estimated cost of $1.5M, with 20% ($300,000) being funded by the City.  The balance of the project will be paid by FDOT.   

Submission Date and Time:    8/21/2008 5:08 PM____

Department: __Airport_______________ Prepared by:  __Charlie Weller______                      Attachments:       Yes _X___   No ___ Advertised:   ____Not Required ___X__ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head __EFS___ Finance  Dept. ___________ JB____                                    Deputy C.M. ________EFS________                                          Submitted by: City Manager ___________________

Account No. __031-1821-542-3130__ Project No. ___300008___________ WF No. ______425490/1_________ Budget  _______$225,000.00______ Available ______$225,000.00______

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A JOINT PARTICIPATION AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION FOR THE DESIGN OF THE OVERLAY OF RUNWAY 3-21 AND TAXIWAYS B, K AND J AT LEESBURG INTERNATIONAL AIRPORT; AND PROVIDING AN EFFECTIVE DATE

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute a Joint Participation Agreement with the Florida Department of Transportation-Special Projects Section, MS 4-549 whose address is 719 South Woodland Boulevard, Deland, Florida 32720 for funding for the design of the overlay of runway 3-21 and taxiways B, K & J.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 25^th day of August, 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk