AGENDA MEMORANDUM

Meeting Date:              August 25, 2008

From:                           Edward F. Smyth, Jr., Deputy City Manager

Subject:                       Resolution Authorizing an Agreement with Simon Properties, Owners of the Lake Square Mall, for an Emergency Response Staging Area for the City’s Utility Operators

Staff Recommendation:

Staff recommends approval of  an agreement with Simon Properties for an emergency response staging area for the utility operators.

Analysis:

The Mall Management Team contacted staff in July to offer the use of a portion of their parking lot to stage utility vehicles and equipment during emergency or disaster situations.  This agreement allows any of the City of Leesburg’s utility departments, and/or their contractors, to make use of the area East of JC Penney to stage equipment, vehicles and crews during emergencies or disaster recovery operations. 

The use of this area is a potential advantage during recovery operations where there is significant damage in the area.  This location provides a convenient location from which to dispatch and respond in this area.

Options:

1.  Approve the resolution;  or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

There is no fiscal impact associated with accepting this agreement.

Submission Date and Time:    8/21/2008 5:08 PM____

Department: Administration Prepared by:  EF Smyth, DCM                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   _________________________ Attorney Review :       Yes___  No ____ _______________________________ Revised 6/10/04

Reviewed by: Dept. Head ___EFS__ Finance  Dept. ____________JB____                                    Deputy C.M. ________EFS________                                          Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SIMON PROPERTIES, OWNERS OF THE LAKE SQUARE MALL, FOR AN EMERGENCY RESPONSE STAGING AREA FOR THE CITY’S UTILITY OPERATORS.; AND PROVIDING AND EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement  with Simon Property Group, Lake Square Mall whose address is 225 West Washington Street, 7th Floor. Indianapolis, IN 46204, for Revocable License Agreement for temporary staging areas at the Lake Square Mall.

             THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 25th day of August, 2008

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk