AGENDA MEMORANDUM

Meeting Date: August 25, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution authorizing an agreement with J&H Waterstop, Inc. for construction services to rehabilitate Lift Stations 16 and 16A located on Scenic Street and Stoer Island Drive

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of an agreement with J&H Waterstop, Inc. for $187,302.00.

Analysis:

The purpose of this project is to contract with a qualified firm to provide construction services for the rehabilitation of two lift stations.  Briefly, lift stations (L/S) are large sump pumps used to move wastewater (W/W) along its way to the treatment plant.  The two L/S being reconstructed are of the wet well type which is like a submarine tower that goes about 20 feet deep and has a small room at the bottom which contains pumps and controls.  Their purpose is to keep W/W moving toward the plant.  It lifts W/W from a low area in the system almost up to the surface where it begins another downhill run to another L/S.

The Environmental Services Department has identified lift stations 16 & 16A as being unsafe and outdated.  In the old wet well type L/S, the air quality is of such concern a confined space permit must be completed.  Due to age, many mechanical and electrical components are difficult to replace.  Without replacement the City will continue to operate and maintain the existing L/S using maintenance funds to repair or replace equipment. 

The benefits of this rehabilitation project will be the improvement of the system’s integrity, avoidance of excessive maintenance costs, and reduction of the risk of a system-wide failure causing overflows and spills which would possibly result in potential health and environmental hazards.

On June 24, 2008, the Purchasing Division issued Invitation to Bid number 80331 to three firms which had been pre-qualified in January 2008 with Request for Qualification 80013.  On July 17, 2008, the City received a sealed bid from each of the three bidders.  J&H Waterstop, Inc. has been determined to be the lowest responsive and responsible bidder and, therefore, should be awarded the contract for this project. 

Summary of Bids Received

Contractor Name	Lift Station 16	Lift Station 16A	Total Bid  Price
J&H Waterstop, Inc.	$94,170.00	$93,132.00	$187,302.00
Utility Technicians, Inc.	$113,143.00	$103,013.00	$216,156.00
TLC Diversified, Inc.	$134,800.00	$118,000.00	$252,800.00

Options:

1.  Approve execution of the agreement with J&H Waterstop, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds for this project are available from the 2007 bond issue.  A total estimated cost of $442,836.00 has been allocated to this project.  The total project cost will be $219,600.00.  The lower than expected bid amount and the use of owner direct purchase of material will provide a savings of $223,236.00 compared to initial estimates.

Submission Date and Time:    8/21/2008 5:08 PM____

Department: Environmental Services_____ Prepared by:  Terry Pollard__________ Attachments: Yes     X__  No _______ Advertised:   ____Not Required __X__                   Dates:   ___________________________                      Attorney Review :       Yes___  No __X__ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ____________JB____                                    Deputy C.M. ________EFS________                                          Submitted by: City Manager ___________________

Account No.  044-4099-535-6310___ Project No.    440002____________ WF No.          WF286997/286998___ Budget            $467,702___________ Available        $442,836___________

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH J&H WATERSTOP, INC. FOR CONSTRUCTION SERVICES TO REHABILITATE THE SCENIC STREET AND STOER ISLAND DRIVE LIFT STATIONS (16 AND 16A); AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with J&H WATERSTOP, INC. whose address is P.O. BOX 741103, Orange City, Florida 32774, for Lift Station Rehabilitation Services pursuant to Invitation to Bid number 80331.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __25th___ day of __August_______ 2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk