AGENDA MEMORANDUM

 

 

Meeting Date:           September 8, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution ratifying an emergency approval of Change Order #1 to Pospiech Contracting, Inc.

 

 

Staff Recommendation:

Staff recommends approval of the resolution ratifying the emergency approval  of Change Order No. 1 by Deputy City Manager Smyth for $7,500.00.

 

Analysis:

During construction of the Venetian Garden storm water improvements previously approved by the Commission, the contractor has encountered an unforeseen condition with an underground pipe.

 

The Florida Department of Transportation piping system the City intended to connect with was found to be in a significantly deteriorated condition once uncovered.  The deterioration required additional work on the project.

 

The original project cost is $32,000.00.  This change order exceeds the 5% threshold and requires Commission approval.  Emergency approval by Deputy City Manager Smyth was necessary in order for work to continue and the contractor to stay on schedule.  This project has a completion deadline of September 30, 2008, to avoid the loss of the grant funding which could potentially occur due to any delay.

 

Options:

1.  Approve the resolution ratifying the emergency approval of change order #1; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Funds are available in the account listed for this additional amount.  The City will submit a request to have the grants increased to cover this additional work.


 

Submission Date and Time:    9/4/2008 4:46 PM____

 

Department: _Environmental Services____

Prepared by:  _Mike Thornton_________                     

Attachments:         Yes_X__   No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ________EFS________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _014-5171-537.63-10__

 

Project No. __140002____________

 

WF No. ______________________

 

Budget  _____$2,372,276.00_______

 

Available ____$1,669,333.66_______


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA RATIFYING THE EMERGENCY APPROVAL BY DEPUTY CITY MANAGER EDWARD SMYTH OF CHANGE ORDER #1 TO POSPIECH CONTRACTING, INC. FOR ADDITIONAL WORK ON THE VENETIAN GARDENS STORMWATER IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to ratify Deputy City Manager Smyth’s emergency approval of change order #1 with POSPIECH CONTRACTING, INC. whose address is 201 S. Apopka Ave., Inverness, Florida 34450 for additional work related to unforeseen deteriorated infrastructure on the Venetian Gardens storm water improvement project.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of __September___ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

___________________________________

City Clerk