Staff recommends approval of the resolution ratifying the emergency approval of Change Order No. 1 by Deputy City Manager Smyth for $7,500.00.
During construction of the Venetian Garden storm water improvements previously approved by the Commission, the contractor has encountered an unforeseen condition with an underground pipe.
The Florida Department of Transportation piping system the City intended to connect with was found to be in a significantly deteriorated condition once uncovered. The deterioration required additional work on the project.
The original project cost is $32,000.00. This change order exceeds the 5% threshold and requires Commission approval. Emergency approval by Deputy City Manager Smyth was necessary in order for work to continue and the contractor to stay on schedule. This project has a completion deadline of September 30, 2008, to avoid the loss of the grant funding which could potentially occur due to any delay.
1. Approve the resolution ratifying the emergency approval of change order #1; or
2. Such alternative action as the Commission may deem appropriate
Funds are available in the account listed for this additional amount. The City will submit a request to have the grants increased to cover this additional work.
Department: _Environmental Services____
Prepared by: _Mike Thornton_________
Attachments: Yes_X__ No ______
Advertised: ____Not Required ______
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. __________JB______
Deputy C.M. ________EFS________
City Manager ___________________
Account No. _014-5171-537.63-10__
Project No. __140002____________
WF No. ______________________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA RATIFYING THE EMERGENCY APPROVAL BY DEPUTY CITY MANAGER EDWARD SMYTH OF CHANGE ORDER #1 TO POSPIECH CONTRACTING, INC. FOR ADDITIONAL WORK ON THE VENETIAN GARDENS STORMWATER IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to ratify Deputy City Manager Smyth’s emergency approval of change order #1 with POSPIECH CONTRACTING, INC. whose address is 201 S. Apopka Ave., Inverness, Florida 34450 for additional work related to unforeseen deteriorated infrastructure on the Venetian Gardens storm water improvement project.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __8th___ day of __September___ 2008.