AGENDA MEMORANDUM
Meeting Date: October 27, 2008
From: Edward F. Smyth, Jr., Deputy City Manager
Subject: Resolution authorizing the City Manager to Sign All Forms and Certifications on Behalf of the City of Leesburg Associated with FEMA Public Assistance Reimbursements for Tropical Storm Fay
Staff Recommendation:
Staff recommends approval of the resolution authorizing the City Manager to sign documents related to FEMA reimbursements for Tropical Storm Fay.
Analysis:
During the period August 18, 2008 through August 25, 2008, the City of Leesburg was impacted by Tropical Storm Fay. During this period of time of almost continuous wind and rain, there was an accumulation of storm related debris and emergencies related to the storm. Under the Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), the City is eligible to apply for Disaster Relief for Tropical Storm Fay.
On August 25, 2008, FEMA issued Disaster Declaration FEMA-DR-1785-FL declaring that State and local governmental agencies are eligible Applicants for FEMA reimbursement assistance for emergency work Category A (debris removal/disposal) and Category B (emergency protective measures taken for the protection of the public health/safety and/or of improved property), as well as, restoration of damaged infrastructure in Category C (roads/bridges); Category D (water control facilities); Category E (buildings, contents, & equipment); Category F (utility systems) and Category G (recreational and other). In addition, all 67 Florida Counties have been granted an Emergency Declaration (FEMA-EM-3288-FL) for emergency work (Category A & B) assistance.
The City of Leesburg performed extensive work in Category B (emergency protective measures) for this event. There was damage to one building – Category E. Donna Wright in the Finance Department is coordinating the submissions from the affected departments and ensuring that all the appropriate forms and reports are completed and submitted to FEMA for reimbursements. Throughout this process, there will be numerous forms and certificates that will be necessary to accompany submissions.
Options:
1. Grant Signature Authority to the City Manager; or
2. Such alternative action as the Commission may deem appropriate
Fiscal Impact:
The reimbursement for Category B activities is estimated at $29,374 and Category E at $8,145.
Submission Date and Time: 10/24/2008 6:01 PM____
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Department: Administration Prepared by: EF Smyth, DCM Attachments: Yes____ No ______ Advertised: ____Not Required ______ Dates: _________________________
Attorney Review : Yes___ No ____ _______________________________ Revised 6/10/04 |
Reviewed by: Dept. Head ________
Finance Dept. _______JB_________
Deputy C.M. ________EFS________
Submitted by: City Manager ___________________ |
Account No. _________________
Project No. ___________________
WF No. ______________________
Budget ______________________
Available _____________________
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RESOLUTION NO._______________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENT FORMS WITH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), FOR PUBLIC ASSISTANCE REIMBURSEMENT FOR EXPENDITURES IN CONNECTION WITH TROPICAL STORM FAY; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the City Manager is hereby granted signature authority for all forms and certifications for Public Assistance Reimbursements with Federal Emergency Management Agency (FEMA), for Tropical Storm Fay.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __27th___ day of _October________, 2008.
__________________________
Mayor
ATTEST:
__________________________
City Clerk