AGENDA MEMORANDUM

 

 

Meeting Date:              October 27, 2008

 

From:                           Edward F. Smyth, Jr., Deputy City Manager

 

Subject:                       Resolution authorizing the City Manager to Sign All Forms and Certifications on Behalf of the City of Leesburg Associated with FEMA Public Assistance Reimbursements for Tropical Storm Fay

 

 

Staff Recommendation:

Staff recommends approval of the resolution authorizing the City Manager to sign documents related to FEMA reimbursements for Tropical Storm Fay.

Analysis:

During the period August 18, 2008 through August 25, 2008, the City of Leesburg was impacted by Tropical Storm Fay.  During this period of time of almost continuous wind and rain, there was an accumulation of storm related debris and emergencies related to the storm.  Under the Public Law 100-707, the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), the City is eligible to apply for Disaster Relief for Tropical Storm Fay. 

On August 25, 2008, FEMA issued Disaster Declaration FEMA-DR-1785-FL declaring that State and local governmental agencies are eligible Applicants for FEMA reimbursement assistance for emergency work Category A (debris removal/disposal) and Category B (emergency protective measures taken for the protection of the public health/safety and/or of improved property), as well as, restoration of damaged infrastructure in Category C (roads/bridges); Category D (water control facilities); Category E (buildings, contents, & equipment); Category F (utility systems) and Category G (recreational and other). In addition, all 67 Florida Counties have been granted an Emergency Declaration (FEMA-EM-3288-FL) for emergency work (Category A & B) assistance.

The City of Leesburg performed extensive work in Category B (emergency protective measures) for this event.  There was damage to one building – Category E.  Donna Wright in the Finance Department is coordinating the submissions from the affected departments and ensuring that all the appropriate forms and reports are completed and submitted to FEMA for reimbursements.  Throughout this process, there will be numerous forms and certificates that will be necessary to accompany submissions. 


Options:

1.  Grant Signature Authority to the City Manager;  or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The reimbursement for Category B activities is estimated at $29,374 and Category E at $8,145. 

Submission Date and Time:    10/24/2008 6:01 PM____

 

Department: Administration

Prepared by:  EF Smyth, DCM                     

Attachments:         Yes____   No ______

Advertised:   ____Not Required ______                     

Dates:   _________________________

 

Attorney Review :       Yes___  No ____

_______________________________

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ________EFS________                                                                         

 

Submitted by:

City Manager ___________________

 

Account No. _________________

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ______________________

 

Available _____________________

 


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA, AUTHORIZING THE CITY MANAGER TO SIGN AGREEMENT FORMS WITH THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA), FOR PUBLIC ASSISTANCE REIMBURSEMENT FOR EXPENDITURES IN CONNECTION WITH TROPICAL STORM FAY; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the City Manager is hereby granted signature authority for all forms and certifications for Public Assistance Reimbursements with Federal Emergency Management Agency (FEMA), for Tropical Storm Fay.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __27th___ day of _October________, 2008.

 

 

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

 

__________________________

City Clerk