AGENDA MEMORANDUM

Meeting Date: October 27, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Informational report on local vendor preference policy for the City of Leesburg.

Staff Recommendation:

This is an information report only and requires no action by the Commission.

Analysis:

At the regular commission meeting of September 8, 2008 the Commission asked if the City offers any type of preference to ‘local vendors’ for the procurement of goods or services.  At that time I was unsure if a policy existed.

Resolution 6710 adopted on January 27, 2003 revised the purchasing thresholds and restated the local vendor preference previously adopted on December 9, 1996.  The full text of resolution 6710 is attached for your review.

To summarize, the City does have a local vendor preference.  The adopted resolution provides a preference of 5% on purchases less than $10,000.00 and a 2.5% preference on purchases costing $10,000 to $24,999.99.  No preference is provided for purchases $25,000 or greater.

The resolution makes the following definition of a local vendor.

“local vendor” shall be defined to mean;

(1) the primary business office or a full time sales office of the vendor is

located within the City of Leesburg utility service area. 

(2) If no vendor qualifies under (1) then the definition of “local vendor”

shall be expanded to mean that the primary business office or a full time

sales office of the vendor is located within Lake County.

A new comprehensive purchasing policy is being finalized and will be presented to the Commission for review and adoption before the end of this calendar year.  The new policy will incorporate the local vendor preference detailed in this resolution as well as other resolutions pertaining to procurement.  Should the Commission wish to revise the current local vendor preference criteria, please provide direction and or changes during review of the new policy.

Submission Date and Time:    10/24/2008 6:02 PM____

Department: ______________________ Prepared by:  ______________________                      Attachments:         Yes____   No ______ Advertised:   ____Not Required ______ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                     Deputy C.M. _______EFS_________                                          Submitted by: City Manager ___________________

Account No. _________________ Project No. ___________________ WF No. ______________________ Budget  ______________________ Available _____________________