AGENDA MEMORANDUM

 

 

Meeting Date:           October 27, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Resolution authorizing an agreement with GameTime for the purchase and installation of playground equipment

 

 

Staff Recommendation:

Staff recommends approval of an agreement with GameTime for the purchase and installation of playground equipment for $75,000.00.

 

Analysis:

The purpose of this project was to replace playground equipment at Corrine Williams and Jessie Holliman parks.  Following the selection of a vendor, the project was modified to replace the equipment at Corrine Williams Park and install new equipment at the Leesburg Recreational Complex. This modification was a result of meetings with Agnes Berry and the Caver Heights neighborhood association regarding the vandalism problem at Jessie Holliman Park. Following the recommendation of the neighborhood committee, staff determined the existing equipment at Jessie L. Holliman Park would not be replaced.

 

Corrine Williams Park is at 2141 Woodland Blvd., Leesburg, FL 34748 (directly behind the City Municipal Operations Center).  This park consists of 1.5 acres.  This park was named in honor of Corrine Williams who has worked for the betterment of Leesburg for many years.  This park will receive new equipment consisting of the Big City Tough PowerScape System as well as swings and a Backhoe Digger.  A rendering showing some of the equipment to be installed is attached for your review.

 

Instead of replacing the equipment at Jessie L. Holliman Park, the Parks & Recreation Department determined that installing the equipment at the Leesburg Recreational Complex will better serve the community and City.  Locating the new equipment at the complex will provide several benefits:  the playground will supplement the outdoor basketball/sports court at the complex, provide activities for children participating in other recreation programs at the gymnasium and allow siblings of basketball and volleyball players to play outside while their sibling participates in programs at the gymnasium.

 

Installation of the equipment at the complex will allow the Parks and Recreation department to participate in a nationwide initiative called Playground Learning Activities for Youth or PLAY On!  GameTime and the American Association for Physical Activity and Recreation (AAPAR) have partnered to create an activity program to help educators and programmers use playgrounds to promote physical activity, develop wellness habits, and meet national standards for physical fitness,  all in the context of fun.

 

The Xscape equipment promotes upper body development when used with the PLAY On! program.  A layout of the equipment proposed for the Leesburg Recreational Complex, as well as a rendering is attached for your review.

 

On July 1, 2008 the Purchasing Division issued Request for Proposal (RFP) 80352 soliciting interested and qualified firms to submit proposals for the playground design.  On July 22, 2008, staff received eight responses.  The evaluation committee consisting of Parks and Recreation staff used the following criteria to evaluate the proposals.

 

·         Experience - 25 points

·         Proposed Design - 50 points

·         Alternate Proposals with Pricing - 15 points

·         Completeness of Proposal - 10 points

 

The committee submits the following rankings of the submittals.  A detailed tabulation sheet is attached for your review.

 

    Ranking     Vendor Name

1           Game Time

2          PlayPowerLT – Farmington

2          Playmore West

3          Miracle Recreation Equipment

4          Play It Safe

4          Product Innovations

5          Gerber Group

6          Cody West Construction

 

Options:

1.  Authorize execution of the agreement with GameTime; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact

Playground renovations funding of $75,000 was budgeted in fiscal year 2006-2007, of which $74,481 was rolled to FY 2007-08 and is available to roll to FY 2008-09; the remainder ($519) will come out of FY 2008-09 funds.   

 

Submission Date and Time:    10/24/2008 6:01 PM____

 

Department: _Parks & Recreation Dept.___

Prepared by:  _Mike Thornton___________                     

Attachments:         Yes__X_   No ______

Advertised:   _X__Not Required ______                     

Dates:   June 30, 2008________________                      

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. ________EFS_________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-8124-572.63-10__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  _____$75,000.00_________

 

Available ____$75,000.00_________


 

RESOLUTION NO._______________

 

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH GAMETIME C/O DOMINICA RECREATIONAL PRODUCTS, INC. FOR THE PURCHASE AND INSTALLATION OF PAYGROUND EQUIPMENT AT CORRINE WILLILAMS PARK AND THE LEESBURG RECREATION FACILITY; AND PROVIDING AN EFFECTIVE DATE.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with GAMETIME c/o DOMINICA RECREATIONAL PRODUCTS, INC. whose address is PO Box 520700, Longwood, FL  32752 for the purchase and installation of playground equipment at two sites pursuant to Request for Proposal 80352.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th____ day of _October________ 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk