AGENDA MEMORANDUM

Meeting Date: October 27, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Resolution approving execution of a task order with Jones Edmunds & Associates for landfill monitoring.

Staff Recommendation:

Staff recommends approval of the resolution authorizing execution of Task Order No. 4 with Jones Edmunds & Associates, Inc. for a total amount of $65,900.00.

Analysis:

The scope of Task Order No. 4 is to perform compliance monitoring services for the City Municipal Landfill for Fiscal Year 2008/2009, October 1, 2008 through September 30, 2009.  Compliance monitoring will be performed according to the requirements of Florida Department of Environmental Protection (FDEP) Permit No. SF35-0124377-01, and the requirements of the revised Monitoring Plan Implementation Schedule (MPIS) revised June 2, 2007.

The scope of this Task Order also includes Evaluation Monitoring required by FDEP for groundwater contamination at the landfill.  Additional work that may be required by FDEP outside the work scope detailed in Task Order No. 4 is not included in the budget.

FDEP requires the City to perform this compliance monitoring, and as a result this is an ongoing annual cost to the City.  The extent of the monitoring may decrease based on the threshold measurements obtained.  It is also possible that FDEP may require increased compliance monitoring of threshold measurements.

This Task Order will be executed under an existing continuing services contract with Jones Edmunds & Associates, Inc.  The existing continuing services contract will expire in May 2009 and cannot be renewed.  This Task Order will be effective until September 30, 2009 to insure the compliance monitoring for fiscal year 2009 can be completed.

Options:

1.  Authorize execution of Task Order No. 4 with Jones Edmunds & Associates, Inc.; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

Funds for this expense have been budgeted and are available in the account listed.

Submission Date and Time:    10/24/2008 6:01 PM____

Department: _Public Works/Solid Waste_ Prepared by:  Mike Thornton________                      Attachments:         Yes__X_   No ______ Advertised:   ____Not Required __X____ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. __________JB______                                    Deputy C.M. ________EFS________                                          Submitted by: City Manager ___________________

Account No. _046-5142-534.31-30__ Project No. ___________________ WF No. ______________________ Budget  _____$83,520.00_________ Available ____$83,520.00__

RESOLUTION NO._______________

A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE TASK ORDER NUMBER 4  WITH JONES EDMUNDS AND ASSOCIATES FOR PROFESSIONAL ENGINEERING SERVICES FOR COMPLIANCE GAS AND GROUNDWATER MONITORING SERVICES AT THE LEESBURG MUNICIPAL LANDFILL; AND PROVIDING AN EFFECTIVE DATE.

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

            THAT the Mayor and City Clerk are hereby authorized to execute Task Order No. 4 with JONES EDMUNDS & ASSOCIATES, INC. whose address is 730 ne Waldo Road, Gainesville, Florida 32641 for professional services to perform landfill compliance monitoring required by the Florida Department of Environmental Protection.

 THAT this resolution shall become effective immediately.

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the _27th _ day of  October  2008.

                                                                            __________________________

                                                                             Mayor

ATTEST:

__________________________

City Clerk