AGENDA MEMORANDUM

 

 

Meeting Date:           October 27, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Requisition 40187 for the purchase of software licenses for computer server and client installations

 

 

Staff Recommendation:

Staff recommends approval of purchase requisition 40187 to Software House International (SHI) for the total amount of $98,270.10.

 

Analysis:

The Information Technology (IT) Department is requesting the purchase of various software licenses for the City’s computer system infrastructure.

 

The software licenses requested include the MS Exchange client access license to complete the 2007 server upgrade started last year.  The recently implemented police department software from OSSI requires upgrading much older 2000 and 2005 versions of SQL Server software to the latest 2008 version.  Other software is for general required upgrades to the servers in order to remain compliant with licenses.

 

The software upgrades are planned and budgeted for this fiscal year.  The upgrades will provide the latest versions of software for better security, support, and performance.  This will provide better service to our citizens by making server (Internet) applications available 24/7 eliminating downtime currently required for back-ups.  Some services such as the Click-2-Gov feature of utility billing must be taken off-line to perform regular back-ups.

 

The IT department has solicited quotations from 3 vendors under State of Florida contract.  SHI provided the lowest quote and therefore, should be awarded the purchase.  Florida statute allows municipalities to use State of Florida Purchase Agreements.  This purchase will use contract #255-001-01-1 for Microsoft Maintenance and Licenses.

 

Table 1 – Price Quotes Received

 

Vendor Name

Total Purchase Quote

Software House International (SHI)

$   98,270.10

PC Mall.gov

$122,190.54

CDW-G

$123,563.22

 

The detailed price quote from SHI is included in this memo for your review.

 

Options:

1.  Approve purchase requisition 40187 to SHI for a total amount of $98,270.10; or

2.  Such alternative action as the Commission may deem appropriate

 

Fiscal Impact: 

Funds have been approved in the Fiscal Year 2009 budget and are available in the account listed.

 

Submission Date and Time:    10/24/2008 6:01 PM____

 

Department: _Information Technology___

Prepared by:  _Mike Thornton_______                     

Attachments:         Yes__X_   No ______

Advertised:   ____Not Required __X___                      

Dates:   __________________________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ___________________                                                                         

Submitted by:

City Manager ___________________

 

Account No. _001-1633-513.52-10__

 

Project No. ___________________

 

WF No. ______________________

 

Budget  ____$184,300.00_________

 

Available ___$157,163.67_______

 

 

SHI

 

Pricing Proposal

Quotation #:  

2834624

Created On:  

Oct-07-2008

Valid Until:  

Oct-31-2008

 

City of Leesburg

 

Senior Account Executive

 

 

 

 

All Prices are in US Dollar(USD)

 

Product

Qty

Retail

Your Price

Total

 

1

Exchange Standard CAL 2007 Single Microsoft Volume License User CAL User CAL
   Microsoft Select License Only Servers, D - Part#: 381-03131

500

$53.00

$40.70

$20,350.00

 

2

SQL Server Standard Edition 2008 Sngl Microsoft Volume License 1 Proc
   Microsoft Select License Only Servers, D - Part#: 228-08649

8

$4,503.00

$3,458.30

$27,666.40

 

3

SQL Server Standard Edition 2008 English Disk Kit Microsoft Volume License DVD 5 MLF
   MICROSOFT WORLD WIDE FULFILLMENT - Part#: 228-08442

1

$27.00

$20.25

$20.25

 

4

Windows Server Datacenter 2008 Sngl Microsoft Volume License 1 Proc
   Microsoft Select License Only Servers, D - Part#: P71-04279

4

$1,888.00

$1,449.98

$5,799.92

 

5

Windows Server Datacenter 2008 x64 English Disk Kit Microsoft Volume License DVD 5 MLF
   MICROSOFT WORLD WIDE FULFILLMENT - Part#: P71-03590

1

$27.00

$20.25

$20.25

 

6

Windows Server Enterprise 2008 Sngl Microsoft Volume License
   Microsoft Select License Only Servers, D - Part#: P72-03254

10

$1,851.00

$1,421.57

$14,215.70

 

7

Windows Server Enterprise 2008 32-bit/x64 English Disk Kit Microsoft Volume License DVD 5 MLF
   MICROSOFT WORLD WIDE FULFILLMENT - Part#: P72-02841

1

$27.00

$20.25

$20.25

 

8

Windows Server Standard 2008 Sngl Microsoft Volume License
   Microsoft Select License Only Servers, D - Part#: P73-04241

31

$570.00

$437.76

$13,570.56

 

9

Windows Server Standard 2008 32-bit/x64 English Disk Kit Microsoft Volume License DVD 5 MLF
   MICROSOFT WORLD WIDE FULFILLMENT - Part#: P73-03830

1

$27.00

$20.25

$20.25

 

10

Windows Server CAL 2008 Sngl Microsoft Volume License User CAL User CAL
   Microsoft Select License Only Servers, D - Part#: R18-02804

500

$23.00

$17.66

$8,830.00

 

11

Windows Terminal Svcs CAL 2008 Single Microsoft Volume License User CAL User CAL
   Microsoft Select License Only Servers, D - Part#: TJA-00543

140

$64.00

$49.15

$6,881.00

 

12

Office Professional Plus 2007 Single Microsoft Volume License
   Microsoft Select License Only Apps, D - Part#: 79P-01207

3

$380.00

$291.84

$875.52

 

Shipping

$0.00

Total

$98,270.10