AGENDA MEMORANDUM

 

 

Meeting Date:           October 27, 2008

 

From:                          Mike Thornton, Purchasing Manager

 

Subject:                      Purchase requisition 39863 to Gresco Utility for the purchase of 3 voltage regulators and platform

 

 

Staff Recommendation:

Staff recommends award of Invitation to Bid 80391 and approval of purchase requisition 39863 to Gresco Utility for the total amount of $49,682.26.

 

Analysis:

The Electric Department has requested the purchase of 3 voltage regulators and installation platform.  These regulators will be installed on the electric infrastructure to maintain constant voltage levels and improve the quality of electric power delivered to our customers.

 

The Purchasing Division issued Invitation to Bid (ITB) 80391 to qualified and interested parties to provide the 3 – 46 kVA regulators with switch and installation platform.  We received five responses to the ITB.  The quotations received are listed here:

 

 

 

Vendor Name

Voltage Regulators (3)

Installation Platform

 

Switch

 

Total Cost

Gresco Utility

$46,312.11

$2,035.15

$1,335.00

$49,682.26

Tri-State Utility

$44,610.00

$3,000.00

$4,200.00

$51,810.00

Electric Supply of Tampa

$44,970.00

$2,780.00

$4,275.00

$52,025.00

HD Supply

$46,312.11

$2,110.00

$3,690.00

$52,112.11

Stuart C. Irby

$48,784.92

$2,064.94

$3,516.42

$54,366.28

Table 1 – Quoted Prices

 

The Electric Department has reviewed the submittals and pricing from each vendor.  They have determined the manufacturer submitted by the low bidder, Gresco Utility is acceptable.

Options:

1.  Approve award of ITB 80391 and approval of purchase requisition 39863 to Gresco Utility; or

2.  Such alternative action as the Commission may deem appropriate

 


Fiscal Impact

This purchase is budgeted and funds are available in the account listed.

 

Submission Date and Time:    10/24/2008 6:01 PM____

 

Department: _Electric Department______

Prepared by:  _Mike Thornton_______                     

Attachments:         Yes____   No __X____

Advertised:   ____Not Required __X____                     

Dates:   Posted on-line_______________                     

Attorney Review :       Yes___  No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head ________

 

Finance  Dept. _______JB_________                                     

                              

Deputy C.M. _________EFS_______                                                                         

Submitted by:

City Manager ___________________

 

Account No. 041-1099-531-6460__

 

Project No. __410012

 

WF No. ____WF0564680/1________

 

Budget  _____$813,949.00_________

 

Available ____$804,287.61_________