AGENDA MEMORANDUM

Meeting Date: October 27, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase requisition 39863 to Gresco Utility for the purchase of 3 voltage regulators and platform

Staff Recommendation:

Staff recommends award of Invitation to Bid 80391 and approval of purchase requisition 39863 to Gresco Utility for the total amount of $49,682.26.

Analysis:

The Electric Department has requested the purchase of 3 voltage regulators and installation platform.  These regulators will be installed on the electric infrastructure to maintain constant voltage levels and improve the quality of electric power delivered to our customers.

The Purchasing Division issued Invitation to Bid (ITB) 80391 to qualified and interested parties to provide the 3 – 46 kVA regulators with switch and installation platform.  We received five responses to the ITB.  The quotations received are listed here:

Vendor Name	Voltage Regulators (3)	Installation Platform	Switch	Total Cost
Gresco Utility	$46,312.11	$2,035.15	$1,335.00	$49,682.26
Tri-State Utility	$44,610.00	$3,000.00	$4,200.00	$51,810.00
Electric Supply of Tampa	$44,970.00	$2,780.00	$4,275.00	$52,025.00
HD Supply	$46,312.11	$2,110.00	$3,690.00	$52,112.11
Stuart C. Irby	$48,784.92	$2,064.94	$3,516.42	$54,366.28

Table 1 – Quoted Prices

The Electric Department has reviewed the submittals and pricing from each vendor.  They have determined the manufacturer submitted by the low bidder, Gresco Utility is acceptable.

Options:

1.  Approve award of ITB 80391 and approval of purchase requisition 39863 to Gresco Utility; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

This purchase is budgeted and funds are available in the account listed.

Submission Date and Time:    10/24/2008 6:01 PM____

Department: _Electric Department______ Prepared by:  _Mike Thornton_______                      Attachments:         Yes____   No __X____ Advertised:   ____Not Required __X____ Dates: Posted on-line_______________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. _______JB_________                                    Deputy C.M. _________EFS_______                                          Submitted by: City Manager ___________________

Account No. 041-1099-531-6460__ Project No. __410012 WF No. ____WF0564680/1________ Budget  _____$813,949.00_________ Available ____$804,287.61_________