Staff recommends approval of the resolution authorizing execution of a professional services agreement with Harkins Realty, Inc.
The purpose of this Request for Proposal (RFP) is to contract with a real estate broker/professional to assist the City in the sale and lease of real property.
Occasionally the City has the need to sell, lease, or purchase real property. This agreement will provide a pre-qualified professional for use by the City when this need arises, but with no obligation to use said firm on any particular transaction. There is an immediate need for a broker to assist the City in the lease of city owned property near the airport.
The City Manager’s office requested the Purchasing Division to issue a solicitation to contract with a professional to provide real estate services. On May 19, 2008 RFP 80232 was issued. The RFP was advertised in The Daily Commercial and Orlando Sentinel. Local real estate firms were also notified directly of the opportunity. On June 17, 2008 three responses were received.
An evaluation committee consisting of staff from Housing, Finance and Parks & Recreation were instructed on the evaluation criteria. The proposal from each firm was evaluated according to the criteria and awarded points accordingly. I have included the evaluation criteria here for your reference.
The proposals received were evaluated based on the following criteria:
Harkins Realty, Inc. from Lake Mary was ranked number one. The final ranking of all three firms is included.. Following each firm is the total points they received of a possible 300 points.
1. Approve execution of the agreement with Harkins Realty, Inc.; or
2. Such alternative action as the Commission may deem appropriate
The fiscal impact is unknown at this time. Future work will be approved appropriately based on the estimated cost of required services.
Department: _City Manager___________
Prepared by: _Mike Thornton_________
Attachments: Yes__X__ No ______
Advertised: _X__Not Required ______
Dates: _May 18, 2008_______________
Attorney Review : Yes___ No ____
Reviewed by: Dept. Head ________
Finance Dept. ___________JB_____
Deputy C.M. ______EFS__________
City Manager ___________________
Account No. ____N/A__________
Project No. _____N/A__________
WF No. ________N/A__________
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH HARKINS REALTY, INC FOR PROFESSIONAL REAL ESTATE SERVICES; AND PROVIDING AN EFFECTIVE DATE.
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:
THAT the Mayor and City Clerk are hereby authorized to execute an agreement with HARKINS REALTY, INC. whose address is 707 Monroe Road, Sanford, Florida 32771 for professional real estate services pursuant to RFP 80282.
THAT this resolution shall become effective immediately.
PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the __10th___ day of __November__ 2008.