AGENDA MEMORANDUM

 

 

Meeting Date:           November 10, 2008

 

From:                          Raymond S. Sharp, Environmental Services/Public Works Director

 

Subject:                      Resolution authorizing an agreement with Inwood Consulting Engineers, Inc. for design of the Leesburg – Wildwood Trail

 

 

Staff Recommendation:

Staff recommends approval of this agreement with Inwood Consulting Engineers, Inc. for design of the Leesburg-Wildwood Trail.

 

Analysis:

On August 11, 2008, the City Commission authorized an agreement with the Florida Department of Transportation for 100% funding of this design project.  Staff advised the agreement for the design would be presented for City Commission approval at such time as the City received notice from FDOT the funding was available and encumbered for that purpose.

 

On October 20, 2008 FDOT issued a Notice-to-Proceed for this project which also provided notice to the City that FDOT funds of $264,000 had been encumbered for this project.  A copy of the letter is attached.  The agreement executed by the City on August 11, 2008 provides that the project must be completed by September 30, 2009.

 

This agreement with Inwood Consulting Engineers, Inc. was negotiated by staff in the interim period since August 11, 2008.  It provides for the required scope of services to complete the design and establishes a lump-sum project budget of $264,000.  This amount does not exceed the FDOT funding for the project; therefore, the City will incur no additional costs.  The project will be completed by September 30, 2009 in accordance with the FDOT funding agreement.

 

Options:

1.  Approve the agreement as presented; or,

2.  Such alternative action as the Commission may deem appropriate

 


 

 

Fiscal Impact

This agreement is 100% funded by FDOT funds.  The City will incur some minor costs of staff time in the administration of the Agreement.  The City incurs no obligation to construct the trail segments, now or in the future.

 

 

Submission Date and Time:    11/6/2008 5:07 PM____

 

Department: _Public Works

Prepared by:  _R. Sharp                          

Attachments:         Yes X    No ______

Advertised:   ____Not Required ______                     

Dates:   __________________________                      

Attorney Review :       Yes X   No ____

                                                

_________________________________           

Revised 6/10/04

 

Reviewed by: Dept. Head rss

 

Finance  Dept. __________JB______                                     

                              

Deputy C.M. ______EFS__________                                                                         

Submitted by:

City Manager ___________________

 

Account No. 031-8124-572-3130

 

Project No. _310081__________

 

WF No. ____WF 065420/9____

 

Budget  ____$264,000_________

 

Available ___$264,000_________


 

RESOLUTION NO._______________

 

A resolution of the City Commission of the City of Leesburg, Florida authorizing the Mayor and City Clerk to execute an agreement with Inwood Consulting Engineers, Inc. for design of the Leesburg - Wildwood Trail; and providing an effective date.

 

BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LEESBURG, FLORIDA:

 

            THAT the Mayor and City Clerk are hereby authorized to execute an agreement with Inwood Consulting Engineers, Inc. whose address is 3000 Dovera Drive, Suite 200, Oviedo, Florida, 32765 for design and permitting services for the Leesburg – Wildwood Trail.

 

             THAT this resolution shall become effective immediately.

 

PASSED AND ADOPTED by the City Commission of the City of Leesburg, Florida, at a regular meeting held the 10th day of November 2008.

 

 

 

                                                                            __________________________

                                                                             Mayor

 

ATTEST:

 

 

__________________________

City Clerk