AGENDA MEMORANDUM

Meeting Date: November 10, 2008

From:                          Mike Thornton, Purchasing Manager

Subject:                      Purchase Requisition 40291 to SunGard Public Sector (formerly SunGard HTE) for annual maintenance and support of various software applications.

Staff Recommendation:

Staff recommends approval of purchase requisition 40291 to SunGard Public Sector, Inc. (formerly SunGard HTE) for annual maintenance and support for a total amount of $101,740.60.

Analysis:

This purchase requisition is to pay for the annual maintenance and support provided by SunGard Public Sector, Inc. to the City of Leesburg for enterprise computer software applications.  The City uses many integrated SunGard software applications to manage the day-to-day as well as long term operations for accounting, customer service/utility billing, work orders, fleet management, and other applications.

Under the original purchase and license agreement with SunGard Public Sector the City is obligated to pay an annual fee for support and maintenance of each of the applications.  This fee covers technical (help desk) support provided by SunGard Public Sector as well as software upgrades for all licensed applications on a regular basis.

A detailed listing/invoice of the software applications and the associated fee is attached for your review.

Options:

1.  Approve purchase requisition 40291 to SunGard HTE, Inc. for $101,740.60; or

2.  Such alternative action as the Commission may deem appropriate

Fiscal Impact: 

The funds are available in the fiscal year 2009 budget for this purpose.  This is a recurring annual expense for the Information Technology Department.

Submission Date and Time:    11/6/2008 5:07 PM____

Department: _Information Technology__ Prepared by:  _Mike Thornton_________                      Attachments:         Yes____   No __X___ Advertised:   ____Not Required __X___ Dates:   __________________________                      Attorney Review :       Yes___  No ____ _________________________________            Revised 6/10/04

Reviewed by: Dept. Head ________ Finance  Dept. ___________JB_____                                     Deputy C.M. _______EFS_________                                          Submitted by: City Manager ___________________

Account No. _001-1633-513.46-33__ Project No. __NA_______________ WF No. _____NA_______________ Budget  _____$452,450.00________ Available ____$437,388.93________